1. Role and responsibilities

To oversee NRC logistical operations at the Field Office level, focusing on procurement, warehousing and fleet management.

Generic responsibilities 

• Adherence to NRC policies, guidance and procedures.
• Implement NRC’s systems and procedures at the field office level.
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements.
• Prepare and submit reports and analyses.
• Ensure proper filing of all support documents.
• Advice line managers in Logistics related procedures and provide training for the Logistics assistants.
• Ensure development and implementation of administrative systems and procedures.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.
• Focus on anti-corruption, transparency and cost-efficiency in all processes (e.g. in procurement, vehicle management, asset management).

Specific responsibilities 

• Plan and execute Logistics activities so NRC’s resources are used most effectively.
• Train Logistics team on NRC logistics Handbook, logistics policies and guidance as needed.
• Provide training for line managers (Non-Logistics staff) on the logistics process as needed.
• Oversee the Goods delivery from/to NRC warehouses, Suppliers and other locations from start to finish (including requisitioning, receiving, storing, issuing and delivering goods).
• Coordinate with Access and HSS teams for issuing the required Permits/Approvals for Vehicles and goods movements between locations.
• Ensure the regular stock checks/inventory on monthly basis.
• Perform any other duties assigned by the Line Manager.
• Ensure efficient and effective coordination with other Support functions, especially Finance.
• Ensure that all procurements are in line with NRC procedures and serve the best interests of NRC and its operations (quality of goods, timely delivery, value for money).
• Follow-up and manage the lease of property (Warehouses) and the running of those agreements.
• Supervise the management of the NRC fleet at the Field Office level.
• Ensure regular logistics reports are submitted regularly to the relevant stakeholders.
• Report all potential fraud cases to the Line Manager.

1. Competencies 

Professional competencies 

Generic professional competencies for this position:

• Bachelor’s degree in relevant field.
• Minimum 2 years of experience working in a humanitarian organization.
• Previous experience from working in complex and volatile contexts.
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in English, both written and verbal
• Fluency in Ukrainian and Russian essential.

Behavioural competencies

• Strong context monitoring and analytical skills.
• Resilience and ability to work in insecure environments.
• Strategic thinking.
• Ability to empower and build trust.
• Ability to plan.

We offer:

• Type of contract: till 31.12.2023, contingent upon availability
• This position is for Ukrainian nationals only.
• Please note that we will contact only shortlisted candidates.
• NRC retains the discretion to cancel the recruitment.
• Salary/benefits: According to NRC salary scale, terms and conditions.
• NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.