Role and responsibilities

Properly implement the procurement procedures and policy of NRC, ensure procurement efficiency, provide the best possible assistance to the supply chain function.

Generic responsibilities:

• Ensure adherence with NRC policies, tools, handbooks and guidelines.
• Prepare reports as required by management.
• Ensure proper filing of documents.
• Ensure that all procurement processes are in compliance with NRC Logistics Handbook, other NRC policies and donor requirements.
• Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment.
• Prepare documents as required by line manager.

Specific responsibilities:

• Carry out and assist with any procurements that need to be undertaken in Afar and ensuring that full procedures are followed to the full;
• Prepare Programme Tracking Sheet weekly and submit to all designated focal points, including Country Office;
• Register requisitions, quotations and purchase orders and update status reports and liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment;
• Make sure documents are copied and filled before submission for payments.
• Assist in carrying out market surveys and assessments.
• Assist in training of programme staff on procurement procedures.
• Have and update vendor list and submit on monthly basis to designated focal points;
• Communicate with all necessary NRC and external parties for the arrival of items into the warehouse.
• Support GFD Warehouse data management in selected Woredas ensuring timely Weekly and monthly reports.
• Full knowledge of donor compliance in relation to projects undertaken in the country office.

Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies 

The skills, knowledge and experience that are expected from the position holder are as follow:

Generic professional competencies: 

• Work experience in assistant procurement roles in a humanitarian/recovery context
• Previous experience from working under pressure in emergency contexts.
• Good knowledge of English

Context/ Specific skills, knowledge and experience: 

• Diploma in procurement/Supply Chain Management or related field of study.
• Experience from working as a procurement assistant in a humanitarian/recovery/Private sector context.
• Documented results related to the position’s responsibilities.
• Minimum of 2 years’ experience from working as procurement Assistant
• Knowledge of Written and Spoken English
• Experience using Agresso software for procurement is advantageous.
• Knowledge of procurement policies, process and procedures
• Demonstrated integrity by modelling the NRC values and ethical standards
• Ability to plan and prioritize work.

Behavioral competencies:

These are personal qualities that influence how successful people are in their job.

• Good interpersonal skills and ability to relate well and maintain effective working relationship.
• Context related skills, knowledge and experience (shall be adapted to the specific position):
• Knowledge of the context in Afar.
• Knowledge of the working language