CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIMMYT is seeking a proactive, with attention to the details, and customer service-oriented professional for the position of Administrative Assistant to work on the Operations Chapter/ HR department of CIMMYT

The positions will be based at CIMMYT headquarters in Texcoco, near Mexico City, (45 minutes from Mexico City).

Specific duties:

• Support CIMMYT’s Security Unit with all administrative functions.
• Provide efficient and timely administrative support in all aspects of administrative work such as, but not limited to, purchasing orders/requisitions, request stationery throughout the year with relevant follow-up, processing of payment journals, reimbursement, transport booking, accommodation, overtime payments, request catering services, travel tickets, travel expenses (perdiem), etc.
• Prioritize and organize Security Management function’s appointments and meetings, including logistics, minute-taking, and ensuring the proper flow of information.
• In coordination with supervisor, organize and maintain efficient filing system for the area, including subject, index, and/or cross-reference files.
• Coordinate ADT Installation payments, new requirements, related administrative issues, etc.
• Support the maintenance of the CCTV System, and other Security Systems.
• Prepare documents, of formats, brochures, instructions, and reports related to Security, information of interest from the Security Unit to the employees, etc.
• Keep current and efficient the Security and Incident Dashboard.
• Support in the elaboration of detailed security reports, including the weekly report.
• Support with the organization of logistics of security events, including training and presentations.
• Translate documents and correspondence as needed, from local language (Spanish) to English and from English to local language (Spanish).
• Keep and maintain strict and highest confidentiality of data and information.

Requirements

• The selected candidate must have a bachelor’s in administration, Security, Business Administration, or a related field.
• Proficiently use Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• The selected candidate must have 3+ years of experience in a similar position.
• Advanced level of English (C1).
• The candidate must demonstrate the following competencies: teamwork, excellent communication skills, attention to the detail, organization and proactivity.

Benefits

CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR / Infonavit).