Position Title: Manager – Office of the Dean of School of Medicine and the Paul Farmer Collaborative

Reports to: Dean, School of Medicine

Location: Kigali and Butaro, Rwanda

Position Type: Full Time

Position Overview

The manager of the office of the Dean of School of Medicine and the Paul Farmer Collaborative is responsible for overseeing the administrative operations of the Dean’s office. This role requires strong organizational and leadership skills and the ability to handle multiple tasks and prioritize responsibilities.

This person will also be responsible for overseeing and managing the Collaborative Program. This is an academic and research collaborative between the Harvard Medical School (HMS) and the University of Global Health Equity (UGHE), a 10-years collaborative funded by the Bill and Joyce Cummings, intended to catalyze the development of sustainable, equitable health systems that improve health care delivery to underserved populations.

Through the support of the Cummings Foundation, the program, named in Dr. Farmer’s honor, will build on existing multifaceted collaborations between HMS and UGHE to implement:

• Independent and collaborative research, teaching, and education at both institutions.
• Exchange of students, postdoctoral trainees, and faculty between the two institutions.
• An annual global conference and workshop on health equity, global health delivery, research, education, and social medicine.

• Clinical training opportunities for medical students and residents

The Collaborative Manager will work closely with faculty, staff, and students from UGHE and HMS to ensure the smooth implementation and successful execution of the program.

Responsibilities:

A. As Manager of the Office of Dean of School of Medicine, you will be responsible for:

1. Administrative lead: Provide administrative leadership to the functions of the Dean’s office, including managing schedules, arranging meetings, supporting the development of presentation material and handling correspondence.
2. Budget management: Assist in budget planning and tracking for the Dean’s office and the school of medicine, ensuring that funds are allocated appropriately, and expenses are managed efficiently.

1. Staff Recruitment and supervision: Facilitate Dean’s Office staff recruitment, supervise and provide guidance to administrative staff within the Dean’s office, ensuring that tasks are completed accurately and on time.
2. Faculty Performance Evaluation: Support the Dean of School of Medicine in the faculty evaluation process.
3. Communication: Serve as a liaison between the Dean’s office and other departments, faculty, staff, and external stakeholders, ensuring effective communication and coordination of activities.
4. Event Management: Plan and coordinate special events, meetings, and conferences hosted by the Dean’s office, including logistics, invitations, and program development.
5. Policy implementation: Support the Dean in implementing and enforcing policies and procedures within the School of Medicine, ensuring compliance with university regulations.
6. Records management: Maintain and organize confidential records, documents, and files related to the Dean’s office, ensuring accuracy and confidentiality.
7. Strategic planning: Assist the Dean in developing and implementing strategic plans and initiatives for the School of Medicine, contributing to the overall growth and success of the institution.
8. Contribute and assist in building the Dean’s Research Portfolio: Support Dean’s research goals as needed by participating in the data collection, data analysis, or literature review, and manuscript writing.
9. Support Dean’s Research Grant Applications: Record applications, work with reviewers for feedback, follow up with the grant winners for progress update, and develop final research grant report.
10. Stakeholder relations: Build and maintain positive relationships with internal and external stakeholders, including faculty, staff, students, alumni, donors, and community partners.

B. As Manager of the Paul Farmer Collaborative, you will be responsible for:

1. Program Planning and Development:
   1. Collaborate with key stakeholders to develop and refine program objectives, curriculum, and learning outcomes.
   2. Assist in the development of program policies, guidelines, and procedures.
   3. Identify potential areas for program growth and improvement.

1. Program Coordination and Administration:
   1. Coordinate the logistics of faculty and student exchange, including travel arrangements, visa processing, and accommodation.
   2. Facilitate communication and collaboration between faculty, staff, and students from HMS and UGHE.
   3. Develop and maintain program schedules, timelines, and budgets.
   4. Monitor and evaluate program activities to ensure compliance with program goals and objectives.
   5. Prepare regular progress reports and updates for program stakeholders.

1. Stakeholder Engagement:
   1. Develop and maintain strong relationships with faculty, staff, and students from both HMS and UGHE.
   2. Facilitate regular communication and coordination between program participants.
   3. Organize meetings, workshops, and conferences related to the program.
   4. Serve as a liaison between HMS and UGHE to address any program-related concerns or issues.

1. Program Evaluation and Quality Assurance:
   1. Develop and implement evaluation tools to assess effectiveness and impact.
   2. Analyze program data and feedback to identify areas for improvement.
   3. Collaborate with stakeholders to implement quality assurance measures.
   4. Ensure compliance with program accreditation standards and requirements.

1. Team Management:
   1. Supervise and provide guidance to program support staff, interns, and volunteers.
   2. Foster a positive and inclusive work environment.
   3. Conduct regular performance evaluations and provide constructive feedback to team members.

Qualifications:

• Master’s degree in a relevant field (e.g., health sciences, education, public health).
• Minimum of 5 years of experience in administration, program management, preferably in global health and medical education or international exchange programs.
• Passion for global Health and social justice
• Strong organizational, time management and project management skills, with the ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills, with the ability to effectively collaborate with diverse stakeholders.
• Familiarity with policies and regulations related to higher education administration.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong leadership and team management skills.
• Detail-oriented and able to work independently.
• Proficiency in Microsoft Office Suite and project management software.
• Ability to work independently and as part of a team, with a high level of professionalism and attention to detail.
• Flexibility to travel domestically and internationally, as required.
• Knowledge of budget management and financial planning.

Note: This job description is intended to convey essential information about the scope and requirements of the position. It is not intended to be an exhaustive list of qualifications, skills, or responsibilities associated with the role.

To Apply

Applicants should provide: (1) curriculum vitae, (2) Degree, (3) A cover letter describing your interest in UGHE and relevant experience. Please upload these under the ‘Additional Files’ tab on the application page.

UGHE is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Organization Profile

The University of Global Health Equity (UGHE) is on a mission to radically change the way health care is delivered around the world. UGHE is a new university based in Rwanda that is growing the next generation of global health professionals—doctors, nurses, researchers, and public health and policy experts—into leaders and change makers who strive to deliver more equitable, quality health services for all. The University launched in Rwanda in September 2015 with the Master of Science in Global Health Delivery (MGHD). Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system. UGHE is an initiative of Partners in Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care.

In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The UGHE team seeks individuals committed to these values to join the team. Partners In Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff, and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.

UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.