Working in 52 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.

Plan International has been implementing grants from the Global Fund to Fight AIDS, Tuberculosis and Malaria, since Round 4 in various roles of Principal Recipient (PR), Sub- Recipient (SR) and Sub Sub-Recipient (SSR). Covering countries like, Benin, Burkina Faso, Liberia, Cameroun, Guinea, Liberia, Mali, Niger, Senegal, El Salvador, Thailand, Togo and Zimbabwe.

Plan International has been awarded GC7 TB/HIV/RSSH grant from the Global Fund to Fight AIDS, Tuberculosis and Malaria. Plan International Liberia been selected to as PR to implement the grant with multiple partners including MOH as SR/SSR/SP (Service Provider).

This post is needed to ensure quality and compliance with programmatic and financial indicators of Sub Recipients, through on-going support to field work in research, planning, monitoring and evaluation.

ROLE PURPOSE

The Monitoring and Evaluation Coordinator assists the M&E Specialist with the responsibility for the development of monitoring and evaluation (M&E) systems for national GC7 TB/HIV/RSSH grant. The M&E Coordinator coordinates the implementation of monitoring M&E plans, coordinating and supervising the M&E activities of the sub-recipients and the M&E officers. The Coordinator assists monitoring and reporting expenditure and utilization of the M&E budget and verification of grant implementation status of the programme against set programme targets of national GC7 TB/HIV/RSSH grant.

The Monitoring and Evaluation Coordinator (M&E) is required to monitor, on a quarterly basis, the project performance indicators in collaboration with the Monitoring and Evaluation Officer and SRs. The M&E Coordinator will ensure the monitoring of SR planned activities, the use of resources and tools and the epidemiological situation, identify possible bottlenecks, and propose anticipatory solutions.

Dimensions of the Role

The Monitoring and Evaluation Coordinator is an integral part of the team responsible for the Global Fund TB/HIV/RSSH grant. The M&E Coordinator participates and contributes in the following ways;

• Development and implementation of the various monitoring and evaluation plans of the project;
• Ensures that the M&E performance indicators are taken into account when planning programme activities at all levels (management unit and counties);
• Oversees and contributes to the verification of PR/SR/partner activities including collection of data of program/county-level activities;
• Ensures timeliness and completeness of monitoring and data quality control assessment;
• Ensures that the data verification visits are carried out on a quarterly basis;
• Develops and ensure proper training of staff involved in monitoring and evaluation;
• Participates in the production/verification of quarterly reports and other programmatic documents related to sub recipients and principal recipient.
• Documents and share lessons learned in the program including field of monitoring and evaluation (M&E), format reports, presentation and publications.
• Contributes to development of grant M&E plan and development of a sub-M&E plans with indicators and targets to and supports the Gender Equality Action Plan.

Accountabilities

The M&E Coordinator is required to coordinate GC7 TB/HIV/RSSH M & E activities between Plan (PR) and partners and the field while assisting the M&E Specialist to provide M&E oversight for the grant including the following responsibilities.

Roles and responsibilities:

• Oversee the development and implementation of monitoring and evaluation (M &E) plans, this includes monitoring progress, evaluating effectiveness, and sharing the results of programmatic activities and project innovations;
• Identify needs in the design of monitoring and evaluation (M &E) systems for data collection and indicators for the assessment of program results;
• Ensure that the necessary information for daily reports, data collection and special studies are collected, analysed and used to direct the planning of internal projects and inform external stakeholders on the activities and achievements of the project;
• Ensure that monitoring and evaluation (M &E) activities will facilitate the Global Fund in monitoring progress, challenges and performance;
• Evaluate the impact of the program on target populations;
• Investigations on the effectiveness of the program;
• Contribute to research;
• Ensure that components of monitoring and evaluation (M&E) are fully developed and integrated in the actions of the project plans;
• Participate in the development and adaptation of indicators for measuring the results of the program, identify and evaluate best practices and approaches in respect to the project;
• Lead assessments by developing indicators, establish the objectives of the programme to ensure the collection of data and periodic reporting of results to the executive Plan team;
• Prepare and circulate periodic program reports and incorporate statistics and surveys available;
• Review and evaluate the availability of data, (entries and data sources), the flow of data, and the use of these data for decision-making;
• Implement, in collaboration with the health specialist, recommendations that address current gaps in the collection of data, encoding, source, stream, forms, records and reports;
• Suggest more strategies for the strengthening of the collection of the data, their interpretation and their proper use;
• Regularly monitor data and provide reports to the technical team of the project to assist in the development of the goals and objectives of the programme and the strategies and tools;
• Assist in the development and documentation of practical M&E sources, which includes tools, methodologies and approaches;
• Maintain an inventory of information of strategy and best practice for success;
• Help to develop the M&E budget as well as monitor and manage M&E expenditure

Final results:

• Prepare monthly, quarterly and annual reports of progress in accordance with PR or Global Fund (GF)] requirements and deadlines;
• Produce monthly dashboard to present at the statutory CCM meetings (CCM-Country Coordinating Mechanism);
• Regular verification of the reliability of data;
• Coordinate the development and implementation of approaches and tools for monitoring and evaluation related to counties and other partners;
• Carry out data control missions to counties and ensure the quality of the figures provided, before taking them into account;
• Ensure that the reports from pilot studies meet the predefined terms of reference and are submitted within the time limits prescribed;
• Ensure the technical preparation for Local Fund Agent (LFA) audits and ensure Plan meets the requirements outlined by the LFA;
• Produce progress reports, no later than 30 days after the end of the quarter;
• Follow-up with the implementation of recommendations made by the Local Fund Agent (LFA) and other evaluations;
• Ensure the training of those responsible for the follow-up and assessment of county M&E officers, and technical staff from the Program Unit in charge of the quality of data;
• Contribute to the development and revision of follow-up documents and assessments;
• Participate in the preparation and the joint visit of various stakeholders to TB/HIV/RSSH sites
• Represent the project in technical meetings on monitoring and evaluation of interventions.

Dealing with Problems

• Ability to solve a wide range of challenges related to TB/HIV/RSSH programming;
• Strong leadership and ability to give advice on TB/HIV/RSSH programming.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Technical expertise, skills and knowledge

Knowledge

• Advanced university degree (Master’s Degree or equivalent) in sociology, epidemiology or public health;
• A minimum of 5 years of experience in monitoring and evaluation of health programs, this includes using data to inform decision-making, communication, the planning and allocation of resources and other strategic initiatives. Experience with projects funded by the Global Fund preferred.
• Knowledge and familiarity with applied research and monitoring and evaluation research approaches, including working with health information systems;
• Strong analytical and quantitative skills, and the ability to communicate technical information clearly and effectively to colleagues including technicians and non-technicians;
• Experience and technical expertise working with community organizations, NGOs, and government agencies;

Skills

• Ability to work independently and with teams; being proactive and anticipating the needs of the team;
• Strong problem solving skills;
• Advanced computer skills, specifically with Microsoft Office;
• Strong command of oral and written English; Knowledge
• Expert in data management and statistical analysis;
• Knowledge of processing and data analysis software (SPSS, EPI-INFO, etc.)
• Ability to analyze epidemiological data and to draw conclusions;
• Experience in formative supervision and coaching;
• Strong negotiation skills, adult learning and facilitation of meetings;
• Ability to synthesis and analysis information;
• Skills in writing reports, summaries, articles and briefing notes;
• Ability to work in a team and under pressure;
• Ability to travel frequently to programme areas and outside the host country.

Attitudes of leadership:

• Be committed to the welfare of children and able to adhere to the vision and mission of Plan, including Plan’s commitment to gender equality;
• Openness and attentive listening;
• Strong adaptability and team spirit;
• Being proactive and able to work under pressure;
• Clear and effective oral and written communication;

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Location: Country Office, Monrovia

Department: Programme Department

Reports to: MER&L Specialist

Closing Date: 12th December 2023

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International’s Global Safeguarding policy. Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability. As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

Please note that Plan International will never send unsolicited emails requesting payment from candidates