The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PROFILE

ROLE PURPOSE

This position is to support and supervise the monitoring, evaluation, studies, research and the dissemination of the results on the IPADEV Project in Schools, Health centers and Communities in the West Mamprusi and Jasikan Municipalities of the North East and Oti Regions respectively. Ensure those results are used in a way to improve the quality of the projects. Responsible for the implementation of community based monitoring and feedback systems and for ensuring all monitoring and evaluation activities are conducted in line with Plan International’s child protection/safeguarding and ethical principles and promote accountability to beneficiaries

Accountabilities

• Ensures that project results are achieved and reported on through the project’s M&E system
• Supports Project Manager to facilitate the design, work planning and management of the IPADEV Project in the North East and Oti Regions.
• Under the direction of Project Manager, ensures that District Coordinators assist the partner NGOs and Community volunteers in the coordination, planning and delivery of all IPADEV Project related M&E activities.
• Ensures that relevant information regarding M&E, including any Terms of Reference for Baselines and End lines are discussed with Project Manager and shared with the CO MER Manager, and that sufficient time is included in planning to allow all relevant partners to input.
• With support from MER Manager, ensures that all the reviews, studies, researches and the evaluations planned for the fiscal year (FY) are implemented to support the IPADEV project.
• Ensures that the consultants recruited for MER provide good quality results (support in verifying the methodology, the relevance of the tools, and the quality of the report submitted) and value for money.
• In coordination with the CO M&E team and other Specialists related to WASH, Education, Health and ECCD liaises with NO in initiating and finalising the data collection tools when necessary for the IPADEV project to support timely MER activities
• With support from MER Manager provide trainings on M&E and data collection tools (including MIS) to implementing partners and other relevant stakeholders.
• Set up and maintains information system for the IPADEV project and ensure quality MIS data collections
• Supports the Project Coordinators to prepare all donor required reports in a quality and timely manner.
• Ensures that the deadlines to submit the reports for the IPADEV project are respected IN PMEARL
• Ensures that reports are disseminated/ distributed as practically appropriate to partners, communities and all relevant stakeholders.
• Ensures that best practices and lessons learnt are documented and shared for learning.
• Supports institutional learning and facilitate experience sharing within the PIIAs and at the national level.
• Considers best practices and lessons learnt in the quarterly and other reports to support program quality
• Puts in place a mechanism to collect best practices and lessons learnt from the programme implementation
• Contributes to update the program strategies from the lessons learnt and best practices
• Supports Project staff with the development of monitoring tools and their usage to support quality monitoring
• Ensures Gender is mainstreamed in all IPADEV related activities and maintain gender sensitivity toward staff and Plan associates to avoid gender discrimination.

Key relationships

High level contact: Internal: the Project level program team and the other members of the MER unit;

Medium level contact: the Project operations team, the CO based technical advisors;

Low level contact: Country Management Team (CMT), CO level operations

Technical expertise, skills and knowledge

Gained through education, training, & experience

Knowledge:

• Master’s degree in demography, measurement, planning, monitoring & evaluation, development studies, social sciences or other relevant field. .
• At least 5 years’ experience in program planning, monitoring, evaluation or research
• Knowledge of WASH, Health, Education and Early Childhood Development related programming in the development sector is an advantage
• At least 5 years experience working with INGOs and managing a donor related funded project
• In-depth knowledge of the processes, procedures and systems in project planning, management, monitoring and evaluation.

Skills:

• Skills for the design, entry, analysis of excel tables, access as well as for Microsoft word and PowerPoint
• Experience of SAP, PMEARL an advantage
• Experience in community based and child friendly monitoring and evaluation practices

• Solid writing skills (report writing etc.)
• Ability to deliver to tight deadlines
• Good active listening and group facilitation skills

Behaviours:

• Committed to respecting deadlines
• Good listening capacity
• Able to make effort for adaptability
• Strong Team spirit
• Be proactive and being able to anticipate
• Capacity to work under pressure

Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Plan International’s Values in Practice

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

1. We empower our staff to give their best and develop their potential
2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
3. We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

Typical office environment. The position also requires about 40% travel within Plan International Ghana’s field offices.

Level of contact with children

Mid contact- the job responsibilities of this position require occasional contact with children and it is expected that children shall be protected at all times..

Low contact: No contact or very low frequency of interaction

Mid contact: Occasional interaction with children

High level: Frequent interaction with children

Location: Ho

Type of Role: Monitoring and Evaluation

Reports to: Project Manager

Grade: D1

Closing Date: 3rd May, 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.