I JOB SUMMARY

The purpose of the M&E Specialist position is to support and maintain the M&E systems for the for SPIR II/RFSA CARE project. Under the technical leadership and supervision of the LDM Manager, s/he is responsible for organizing and coordinating the collection from the field offices, compilation, consolidation, data analysis and proper documentation. She/he also assists the LDM manager and ensures better data management system and generation of data for reporting and informed decision making. S/he provides technical backstopping and skill training in the areas of M&E to the project staff. The position holder will work closely with HO technical staff and program coordinator to support the monitoring and evaluation works, the production and submission of timely & quality quality reports and documentation and dissemination of learnings.

II RESPONSIBILITIES AND TASKS

Job Responsibility #1: Planning/ Design, Monitoring, Evaluation and Reporting (25 )

• Support and assist the subsequent development of M&E tools as well as cleaning of the M&E tools from errors and incompleteness.
• Support the filed monitoring filed visits and provide support for filed M&E staffs.
• Support sector technical staffs and field staff in monitoring of project progress.
• Design data collection tools and provide technical support for grassroot level staff who responsible for regular data collection.
• Management of the PIRs system and also follow up of the progress, perform back-ups on a regular basis, diagnose the system performance, in addition, the post holder will be responsible to make sure that project’s MIS.
• Edit and clean the soft copy data from the filed for the quarter and annual report.
• Support the role out of the MIS(Come care) system to be implemented for RFSA/SPIR II program.

Job Responsibility #2: Strengthen Accountability to Affected people (15%)

• Support the implementation of FAM under RFSA/SPIR Program and FAM data compiling of FAM from filed offices and analyze accordingly (like information sharing, community participation, feedback, and complaints response mechanisms etc)
• Receive, compile, analyze, share, and field feedback and complaints.
• Communicate and disseminate CARE’s feedback and complaints policies and procedures for staff and concerned stakeholders and partners.

Job Responsibility # 3: Technical support and capacity building (20% of time):

• Support projects teams in the collection, compilation and consolidation and analysis of routine project data in the field.
• Provide technical assistance to staff and partner in management of different data collection and record keeping.
• Edit and clean the soft copy data from the filed for the quarter and annual report.
• Regular monitoring progress of the project through field visit, reports, and triangulation, provide appropriate feedback, bring issues to the attention of staffs in general and PM.

Job Responsibility #4: Learning and sharing/networking (10% of time):

• Contribute to compiling and editing of the success story from filed and HO staffs.
• Keeps up to date with developments in the sector, including best practice examples within the country and internationally, and ensures ongoing personal development and learning.
• Ensures the communication of DM&E concepts and procedures within the organization, partners, and other stakeholders.
• Ensure all projects have downward/ forward accountability mechanisms and works with project staff to make sure its implementation.
• Organizes feedback sessions and other platforms at field office level with partners, beneficiaries, and stakeholders (private and public sectors) to ensure responses are provided timely.

Job Responsibility #5 Data quality and Information Management (15% of time):

• Conduct routine regular data quality assessment across data management and reporting system to verify reported figures; formulate and implement data management improvement measures.
• Ensure that data collection and reporting tools are consistently utilized at grass root level.
• Ensures the timely collection and compilation output data.
• Streamlines paper-based reporting system including formats and systematizes information flows.
• Proactively supports the establishment and maintenance of learning and knowledge management systems and sharing of lessons within and across CARE programs and with strategic partners.
• Set up and maintain a common electronic and hard copy system for access to key documents such as M&E tools, tracking and reporting forms.
• Conduct quality control tests on all incoming data and supervise data entry and data cleaning/editing processes.
• Collect and compile project and project related documents and Information.

Job Responsibility # 6: Gender related responsibilities (5% of time):

• Support organizational existing and upcoming Gender Equity and Diversity (GED) initiatives; facilitate information/knowledge sharing regarding CARE Ethiopia’s GED efforts.
• Ensure that proposals and reports make explicit reference to approaches used to address unequal gender relations.
• Promote gender equality within teams, communities, and households.
• Ensure that proposals and reports make explicit reference to approaches used to address unequal gender relations and make sure that reports are disaggregated by Gender.
• Facilitate different capacity building activities for staff on gender and diversity issues.

Job Responsibility # 7: Perform other duties assigned by the supervisor (5% of time)

III PROBLEM SOLVING (Thinking Environment)

• While the incumbent will face all three levels of problem-solving, the biggest challenges belong to category number three. The incumbent must use interpersonal skills to pick and choose the right strategy to address a given problem and must deal with variable solutions, which need analysis, problem definition and development of alternative solutions.

IV GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming.

IIV QUALIFICATIONS (KNOW HOW)

A) EDUCATION/TRAINING

Required:

• Bachelor’s degree in economics, Agricultural Economics, Statistics, international development, Monitoring & Evaluation or other related field or equivalent combination of education & work experience.
• Knowledge of statistical software such as SPSS, STATA or other type of databases such as advanced MS-Excel, MS-Access, and others

Desired:

• MSc Degree in social sciences, statistics, monitoring and evaluation, or related field is required or demonstrated equivalent work experience in the field.

B)EXPERIENCE

Required:

• 4 years of relevant experience with first degree and 3 years of relevant experience plus post graduate degree in degree in economics, Agricultural Economics, Statistics, international development, Monitoring & Evaluation.
• Strong data management skills, with good understanding of relevant cross-cultural issues.
• Demonstrated experience and ability to represent the organization professionally and appropriately.
• Technical Reporting Skills.
• Good communication and interpersonal skills.
• Highly proficient in Advanced Excel, Word, data analysis software and comfortable with online information systems

C) TECHNICAL SKILLS

Required:

• Highly organized which gives attention to detail and analytical skills.
• Computer skill particularly Microsoft Word, Excel, Power Point, and others
• Strong oral and written communication skills in English including report development, writing, and editing.
• Ability to meet deadlines and to follow procedures, work independently and cooperatively with team members.
• Demonstrated interpersonal skills in working with multi –disciplinary team.

• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, participatory approach, and sustainability.

• Proficiency in English, both in verbal and written communication, multi-tasking, organizational & prioritization
• Utilizing programming and statistical software (such as SPSS) to compile data and information for various systems, and knowledge of basic PME and research tools.

Desired:

• Skill in MIS management, strong excel skill in bulk data cleaning editing and analysis.