Monitoring Officer(P4)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA’s technical cooperation programme, and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme, in line with the IAEA Medium Term Strategy.
The Division of Programme Support and Coordination (TCPC) is responsible for the development, promotion and consistent application of strategies, policies, standards, tools and systems to support the TC programme. This includes quality assurance and enhanced results-based programme management, training and capacity development, efficient management of financial resources, data and information, as well as outreach and reporting.
The Quality Assurance Section (TCQAS) is responsible for the management of quality in TC process and policy development. It defines quality criteria, performance indicators and review mechanisms and facilitates their implementation, promotes results based management as an approach to quality, and prepares and delivers training and learning tools for IAEA staff and Member State personnel involved in the TC programme.
Main Purpose
Under the supervision of the Section Head and in close collaboration with TC Directors, Section Heads and programme managers, the Monitoring Officer is responsible for the enhancement and management of the TC programme/project monitoring and reporting system notably focussing on project impacts and results.
Role
The Monitoring Officer works along all phases of the project cycle. In particular the Monitoring Officer is: 1) a specialist in results-based monitoring of TC programmes and projects; 2) a planner and facilitator for the implementation of results-based project monitoring and; 3) a manager and content analyst of periodic reporting with particular focus on achievements and impacts.
Functions / Key Results Expected
– Manage and continuously update the integrated, results-based monitoring plan for the TC programme and projects as the basis for reporting.
– Manage and facilitate the implementation of the TC project monitoring system including analysis of performance indicators, reporting of achievements and impacts, lessons learned, ensuring compliance with quality assurance criteria and monitoring guidelines.
– Develop and/or enhance the monitoring and results reporting system through analysis of best practice approaches, methodologies and techniques of project monitoring in technical cooperation.
– Analyse and synthesize recommendations made in periodic project reports and in expert missions and duty travel reports and monitor and facilitate their implementation in cooperation with Regional Divisions.
– Identify and coordinate multilevel and multipurpose information requirements for TC management and stakeholders and prepare reports based on results and impacts of projects.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Client orientation | Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. |
| Commitment to continuous process improvement | Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements. |
| Judgement/decision making | Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Management and Programme Analysis | Programme Management | Ability to analyse and synthesize lessons learned from project monitoring and to incorporate these into planning for the next programme cycle. |
| Management and Programme Analysis | Reporting | Good verbal and written communication and presentation skills including the preparation of technical reports. |
| Management and Programme Analysis | Results-based Budgeting | Understanding of results based project management and of project monitoring and reporting in technical cooperation in the global development context. |
| Management and Programme Analysis | Risk Management | Professional expertise in and knowledge of monitoring strategies, approaches and methodologies. |
Qualifications, Experience and Language skills
- Master’s Degree – Advanced university degree, preferably in social sciences, public administration, engineering or business management, or related field.
- Bachelor’s Degree – First level university degree, preferably in social sciences, public administration, engineering or business management, or related field plus two years of relevant work experience may be considered in lieu of the Advanced university degree.
- Minimum seven years of experience in project cycle management, monitoring and reporting in an international setting.
- Experience in monitoring and assessing achievements and impacts of programmes and projects preferably associated with the nuclear field.
- Proven experience in managing results-based monitoring systems and integration of lessons learned in programme/project development.
- Demonstrated experience establishing and maintaining effective working relations with staff at all levels, with representatives of Member States and with external counterparts and stakeholders.
- Demonstrated experience to lead and/or to contribute effectively to a team taking into account diverse perspectives to achieve organizational goals.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $77326 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 45158*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
