Org. Setting and Reporting

This position is located within the United Nations Mission in the Republic of South Sudan (UNMISS). The Movement Control Assistant will be based in Juba, South Sudan. The Movement Control Assistant reports to the Movement Control Officer in the Office of the Chief Supply Chain Management Service.

Responsibilities

Within delegated authority, the Movement Control Assistant will carry out the following duties:

• Supervises the receiving and shipping of cargo to ensure that quantities, destination, and routing are correct.
• Coordinates the inbound activities for freight into the mission in accordance with mission supply chain plan with Vendor, Procurement and Centralized Warehouse.
• Monitoring and ensuring delivery of cargo and communicating shipping details to all concerned parties.
• Update Inbound Delivery Coordination related data in UMOJA ECC and in Track and Trace Transportation Management Module.
• Contacts vendor to confirm delivery status, reviews shipment documents to secure that goods are delivered according to the agreed terms and conditions on the Purchase Order.
• Ensures that paperwork is correct and the items in POs are reflected correctly.
• Ensures that goods are transported in accordance with transportation and load plans.
• Ensures that information regarding incoming cargo is coordinated to the respective Sections and/or delivered in accordance with the delivery notice.
• Coordinates with Movcon liaison personnel in Entebbe and Mombasa.
• Compiles manifests.
• Provides flight schedules, route and timing information.
• Ensures that dangerous goods are transported in accordance with the applicable international Dangerous Goods Regulations.
• Monitors the movement of cargo, records and maintains all relevant details related thereto.
• Records passenger and cargo statistics.
• Assists in the preparation of cost estimates and budgets related to movements and in the verification and processing of movement related invoices.
• Maintains a database of all Inbound Shipments.
• Ensure all MOVCON MHE are serviceable in all stations and maintain database of the same.
• Tracks and traces all deliveries and updates Umoja ECC Inbound Delivery Documents with necessary information and shipment documents.
• Analyze issues, which may delay or disturb the delivery of goods and seek for remedial solutions with all parties concerned.
• Performs other related duties as required.

Competencies

Professionalism:
Good knowledge of all forms of transport. Thorough knowledge of movement control related processing, Inbound Delivery coordination related procedures and safety requirements; knowledge of aviation safety and UN rules, regulations and procedures; ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; proven analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

High school or equivalent diploma is required. Technical or vocational certificate in movement control, multi-modal transportation, airline operations, logistics management or a related field is desirable.

Work Experience

A minimum of six (6) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field is required.

Experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) – or similar international organization or non-governmental organization in a field-based environment is required.

Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is desirable.

Languages

English and French are the working languages of the United Nations. For this position advertised, fluency in English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.