Org. Setting and Reporting

This position is located within the United Nations Mission in the Republic of South Sudan (UNMISS). The Movement Control Assistant will be based in Juba. Juba is classified in the “E” category and as a non-family duty station. The Movement Control Assistant reports to the Movement Control Officer or his designate.

Responsibilities

Within delegated authority, the Movement Control Assistant will carry out the following duties:

• Supervises the receiving and shipping of cargo to ensure that quantities, destination, and routing are correct.
• Ensures that paperwork is correct and the items are loaded safely and correctly.
• Ensures that aircraft are loaded in accordance with passenger and cargo load plans.
• Ensures that incoming luggage/cargo is handed over to the respective passenger and/or delivered in accordance with the manifest.Informs passengers of aviation safety requirements prior to embarkation.
• Liaises with GSS for accommodation and local authorities for custom and immigration issues pertaining to training material and instructors.
• Coordinates with Air Operations Centre, and Aviation Safety personnel at the airport.
• Compiles manifests.
• Provides flight schedules, route and timing information.
• Ensures that dangerous goods are transported in accordance with the applicable international Dangerous Goods Regulations.
• Monitors the movement of cargo, records and maintains all relevant details related thereto.
• Records passenger and cargo statistics.
• Supervises passenger clerks and cargo handlers to ensure that all movements of personnel, goods and equipment are carried out in accordance with UN rules, regulations and safety procedures.
• Assists in the preparation of cost estimates and budgets related to MOVCON trainings and in the verification and processing of movement-training related invoices.
• Ensure training rooms, training material and participants are organized and well informed prior to commencement of training
• Maintain training database of all MOVCON staff (International, UNV and National staff)
• Ensure all MOVCON MHE are serviceable in all stations and maintain database of the same.
• Monitor training and upon completion of course follow up with vendor for course report results, certificates and invoices.
• Analyze passenger and cargo manifest for accuracy of details.
• Performs other related duties as required.

Work implies frequent interaction with the following:
• Staff of the work section, Air Operations, Aviation Safety and Security staff.
• Procurement, IMTC and Logistics staff.

Results Expected:
A well-organized and efficient Movement Control Unit capable of arranging the safe and efficient transportation to and from the field mission of both civilian and military personnel as well as equipment and goods. The planning, coordination and monitoring of multiple passenger and baggage/cargo movement activities simultaneously in an effective and timely manner. The provision of timely and well explained information on aviation safety requirements and related UN rules, regulations and safety procedures, flight schedules and travel bookings to field mission staff.

Competencies

Professionalism:
Good knowledge of all forms of transport. Thorough knowledge of movement control related processing and safety requirements; knowledge of aviation safety and UN rules, regulations and procedures; ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; proven analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

High school or equivalent diploma is required.

Job – Specific Qualification

A valid driver’s license and ability to drive manual transmission vehicles are required. Please explain how you meet these requirements and attach copy of your valid license in the attachment section.

Technical or vocational certificate in movement control, multi-modal transportation, airline operations, logistics management or a related field is desirable.

A valid IATA and/or IMO Dangerous Goods Certificate is required. Please attach copy of your certificate in the attachment section.

Work Experience

A minimum of six (6) years of progressively responsible experience in movement control, multi-modal transportation, and airline operations or logistics management including planning and scheduling of passengers and cargo, dangerous goods requiring special handling, rotation/repatriation/deployment of military and police units is required.

Experience in preparing passenger / cargo manifests and documentation relating to at least two modes of transportation is required.

Experience in international operations in a post conflict environment is required.

Experience in the preparation of compliance analysis and statistical reports is required.

Languages

English and French are the working languages of the United Nations. For this position advertised, fluency in English is required. Knowledge of Arabic is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available until 22 August 2023. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.