Org. Setting and Reporting

This position is located in the United Nations Multidimensional Integrated Stabilization Mission in Central Africa Republic (MINUSCA). The Movement Control Assistant will be based in Bangui and report to the Chief Movement Control and Chief Joint Movement Control Centre (JMCC).

Responsibilities

Within delegated authority, the Movement Control Assistant will carry out the following duties:

Joint Movement Control Centre duties/Passenger Booking duties:
• Supervises JMCC, Cargo Units International, UNV, National, and Contractor staff.
• Receives customer requests through Movement of Personnel (MOP) and cargo Movement Request (CMR) Forms for transportation of passengers and cargo (Including dangerous goods requiring special handling) within and or outside a field mission.
• Assist in deter planning and scheduling the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries.
• Assists in determining the most efficient and cost-effective modes of transport for passengers and cargo (Including dangerous goods requiring special handling) within and/or outside a field mission.
• Coordinates required transportation activities with the Aviation, Transport Units/Sections and/or commercial transportation service providers.
• Manages the Third Party Logistics (3PLs) inland transportation contract.
• Liaise with other UN units/sections, non-government and government organizations, and intergovernmental agencies on immigration and customs matters.
• Assist in analyzing projected passenger and cargo flows to estimate required resources.
• Records statistical data on the movement of passengers and cargo (Including dangerous goods requiring special handling) within and/or outside a field mission.
• Monitors contracts for the provision of transport support and evaluates vendor’s performance in coordination with the Contracts Management and/or the Procurement Unit/ Section.
• Organize the movement coordination meeting to articulate all parties responsibilities to ensure a seamless rotation of contingent personnel or COE.
• Follow up with the Movement Control Section (MCS) and the respective military or police contingents when deployment, rotation and repatriation of contingent personnel or COE are performed under Letter of Assist (LOA).
• Assist the MovCon budget officer/assistant to maintain accurate financial data
• Verify and clear the Long-Term Air Charter (LTC) invoices prior to submission to MovCon budget officer/assistant for processing.
• Draft the Movement Order and ensure dissemination to the concerned parties
• Facilitate movement of passenger and cargo at the international airport, including clearing immigration and customs
• Coordinate with passenger booking office and Mission Air Operation Center to ensure accuracy of information and availability of air assets for the internal flights.
• Establish close coordination with COE Unit to ensure, Military and Police contingents are eligible to rotate their respective COE.
• Maintain extensive knowledge on Aviation safety rules and regulations.

Airfield/Terminal/Transport/ Movement Control Office duties:
• Supervises a team of movement control assistants, passenger clerks, and cargo handlers
• Coordinates the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations, and applicable safety procedures.
• Complies with passenger and cargo manifests and communicates them to aircrew, surface transport, and riverine personnel.
• Monitors that aircraft, vehicles, and vessels are loaded in accordance with passenger and cargo manifest.
• Brief passengers on schedules, routes, timing, and safety requirements.
• Conduct check-in and check-out activities for outgoing and incoming passengers and cargo.
• Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment.

Administration and other duties
• Maintains the electronic databases in accordance with the established procedures and deadlines.
• Participate in preparing Note Verbale for Deployment, Rotation, and Repatriation of troops, COE, and charted flights.
• Follow up with Mission and Governmental entities to approve the Note Verbale document for Troops and COE deployment, Rotation, and Repatriation.
• Monitors that appropriate reference documents are current, readily available, and accessible to all relevant personnel.
• Participates in developing the standard operating procedures for the related movement control processes.
• Participates in developing budget proposals for the mission’s movement control operations.
• Participates in preparing operational plans, performance reports, and responses to internal and external audit observations.
• Participates in developing technical specifications for goods and services and provides inputs to the responses to bids and evaluations to ensure that the vendor’s proposal meets technical requirements.

• Perform other related duties as required.

Competencies

Professionalism: Shows pride in work and in achievements; Demonstrated s professional competence in the field of movement control, multi-modal transportation, airline operations and logistics management; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

A high school diploma or equivalent is required.

Job – Specific Qualification

A valid International Air Transport Association (IATA) or International Maritime Organization
(IMO) Dangerous Goods Certification is required.

Training in planning, coordinating, and controlling of at least two (2) modes of transport is required.

Work Experience

A minimum of eight (08) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management, or a related field is required.

Experience in using International Air Transport Association (IATA) or International Maritime Organization (IMO) rules and procedures for transporting dangerous goods is required.

Experience in international operations in a post-conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.