Org. Setting and Reporting

This position is located in the Distribution (Movement Control) Section of the United Nations Stabilization Mission in the Democratic Republic of Congo (MONUSCO), Goma. Goma is classified at “D” hardship level and is a non-family duty station. The Movement Control Officer will report to the Chief of Section, Movement Control.

Responsibilities

Within delegated authority, the Movement Control Officer will carry out the following duties: • Coordinates the activities of the Field movement control office within a specific geographic area in a field mission. • Participates in coordination of the provision of reliable, cost effective and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the area of responsibility. • Produces Supply Chain performance reports, monitors, and oversees the efficient, effective performance of the regular activities of Procurement, Aviation, Movement Control and Warehouse and Commodity Management Sections. • Provides technical advice to the substantive and support elements of a field mission on all aspects of the transportation activities. • In consultation with the supervisors, prepares operational plans, performance reports and responses to internal and external audit observations. • Provides inputs to the standard operating procedures for the movement control related processes. • Monitors quality control procedures to ensure they are implemented for all work processes. • Monitors the accuracy and validity of data recorded in the management information systems. • Monitors the reference documents to ensure that they are current and readily available and accessible to all relevant personnel. • Evaluates short-term aviation, sea and surface transport contracts. • Conducts inventories and physical annual checks of relevant facilities and equipment. • Provides inputs for budget proposals for the field mission’s movement control section/unit. • Participates in coordination of the requisition process with purchasing authorities to ensure that bidding and approval activities meet the required timetable. • Determines technical specifications for movement control services and develops statements of work/requirements. • In consultation with the supervisor, provides inputs to responses to UNHQ during the vendor’s evaluation to ensure that vendor’s proposals meet technical requirements. • Monitors that UN financial regulations and rules are complied with in all activities of the subordinate elements. • Participates in the missions conducted in the field by the administrative bodies such as the Local Committee on Contracts, the Tenders Committee, the Local Property Survey Board and Boards of Inquiry. • Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for movement control services. • Manages the allocation and rotation of appropriate work assignments. • Coordinates the individual annual Work Plans, evaluates the performance of employees and recommends/endorses the recommendation of contract extensions for the unit’s staff • Develops training courses, workshops and other related training activities. Joint Movement Control Centre duties / Passenger Booking duties: • Monitors the receipt and registration of customer requests, through Movement of Personnel (eMOP) and Cargo Movement Request (eCMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission. • Plans and schedules the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries. • Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission. • Coordinates required transportation activities with the Aviation, Transport and Riverine Units/Sections and/or commercial transportation service providers. • Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters. • Analyses projected passenger and cargo flows in order to estimate required resources. • Monitors that statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission is recorded in accordance with the established procedures and deadlines. Cargo Warehouse duties: • Supervises the activities of the Cargo Warehouse. • Supervises the activities of the Consolidated Cargo Movement Office. • Supervises the activities of the Freight Planning Office. • Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling). • Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling). • Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping and labelling are conducted in accordance with the established procedures. • Ensures that luggage and cargo are labelled in accordance with required destinations. • Ensures the timely coordination of the transportation arrangements to the embarkation facility. Air Field/Air Terminal/Transport/Riverine Movement Control Office duties: • Supervises a team of movement control assistants, passenger clerks and cargo handlers. • Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures. • Monitors the process of compilation of passenger and cargo manifests and ensures that manifests are communicated to the aircrew, surface transport and riverine personnel in accordance with the established procedures and deadlines. • Monitors that aircraft, vehicles and vessels are loaded in accordance with passenger and cargo manifests. • Monitors that passengers are briefed on schedules, routes, and timing and safety requirements in accordance with passenger and cargo manifests. • Monitors check-in and check-out activities for outgoing and incoming passengers and cargo. • Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment. • Performs other related duties as required.

Competencies

Professionalism: Sound knowledge of all modes of transport. Thorough knowledge of Movement Control related procedures and related safety requirements; knowledge of International Rules and Regulations for the movement of cargo and personnel by air and sea, including safety procedures; ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; proven analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Valid certification in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required. Training in the planning, coordination and control of at least two (2) modes of transport is required. Training in Aviation Safety Risk Management is required.

Work Experience

A minimum of ten (10) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field with at least three (3) years of supervisory experience on a position directly related to the coordination of complex transport operations in the international environment is required. Experience working in a UN Peacekeeping Mission or International Organization in movement control/logistics operations in the field is required. Experience in establishing quality management systems and communicating quality policy is required. Knowledge in e-ticketing, automated manifest and electronic boarding is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; Knowledge of French is an advantage.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.