I. Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Indonesia, UN Women works with the government, civil society organizations (CSOs), academia, the media, and the public and private sectors to address national priorities of gender equality and women’s empowerment. Placing the advancement of women’s rights at the center of our work and aligning with UN Sustainable Development Cooperation Framework (UNSDCF) 2021-2025. UN Women Indonesia focuses on (1) Inclusive human development through ending violence and discrimination against women and building women’s leadership to build sustainable peace (2) Advance value-added and transformative economy by supporting women’s economic empowerment   (3) Gender-responsive approach to building climate resilience and disaster risk reduction (4) Using innovation and data to leverage gender responsive governance.

UN Women Indonesia Country Office has dedicated work with a diverse array of partners to end violence against women and girls. Efforts in the country include: legislative reform to uphold human rights and victim-centered approach in the service delivery, and hold perpetrators accountable; strengthening of quality, coordinated, multi-sectoral services for all survivors; interventions specifically targeted vulnerable groups such as women migrant workers, women living with and affected by HIV/AIDS and key population; tailored approaches to sexual harassment and sexual violence towards women in public spaces and online; and support to evidence-based approaches to prevent it from happening in the first place, especially through behavior and social norms change.

Against this backdrop, UN Women Indonesia’s Ending Violence Against Women (EVAW) unit is recruiting a National Consultant Programme and Administrative Assistant to provide programme, administrative, and logistical assistance for the smooth programme implementation. Reporting to the Programme Analyst EVAW, the consultant  will work with and provide support to the members of the EVAW team in the development and implementation of effective programmes, consistent with UN Women’s rules and regulations. She/he will work in close collaboration with the programme and projects staff and UN Women’s Operations team to ensure consistent service delivery.

Description of Responsibilities

1.  Provide administrative and logistical support to the EVAW unit

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds
• Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances
• Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations
• Undertake logistical, administrative and financial arrangements for meetings, webinars, conferences, workshops, events, and missions
• Make travel arrangements for the Programme Team, including travel requisitions and claims, making hotel reservations, prepare travel authorizations, process requests for visas, identity cards and other documents, collect information for DSA, as required
• Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team
• Draft minutes in meetings, as delegated
• Provide administrative support in the preparation documents for payment process for LTA, vendor, consultants, etc.
• Provide administrative support in the preparation of procurement of services or goods arrangements, support the preparation for Request for Quotations, ITBs or RFPs documents, receipt of quotation, bids or proposal, their preliminary evaluation
• Other duties as assigned.

2. Provide financial management support to the EVAW unit 

• Support financial expenses monitoring of the program/projects under EVAW portfolio
• Provide support to budget revisions, project awards and status revision
• Provide support in the preparation, review and finalization of FACE forms (working closely with retainers)

3. Provide administrative support to project documentation and knowledge management

• Organize and maintain filing system to document project files and ensure a functional record-keeping system
• Maintain mailing lists and database of project stakeholders and beneficiaries
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team
• Organize, compile, and process documentation and information related to the project, and programme team as inputs to various databases and documents

The consultant will be required to submit monthly narrative reports describing the activities they undertook in the month following the timeline below:

Consultant’s Workplace and Official Travel

The consultant’s working arrangement is home-based and may be required to travel as assigned by the hiring unit.

II. Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills;
• Good IT skills.

III. Required Qualification

Education and Certification:

• Completion of secondary education is required.
• Bachelor’s degree in Business of Public Administration, economy or related fields is an asset.

Experience:

• At least 3 years of progressively responsible experience in administration or programme and project management or support.
• Prior UN experience of running secretarial and administrative functions is an asset.
• Prior experience in using QUANTUM is desirable.
• Experience working in a computer environment using multiple office software packages.
• Previous experience in the UN System is considered an asset.
• Experience in supporting a programme team is an asset.

Languages:

• Fluency in English and Bahasa Indonesia is required with an emphasis in strong writing skills.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.