Result of Service

The contractor is expected to deliver: – Reliable administrative assistance provided; – Thorough, well-reasoned written contributions; – Reliable administrative support, coordination of programme planning, and activities and internal communication delivered; – Efficient and effective use of resources. – Detailed timesheets on the tasks undertaken.

Work Location

Nairobi, Kenya with travel to PLEAD focal counties 04 March – 30 August 2024; Local travels within Nairobi, Mombasa, Nakuru, Meru, Narok, Kisumu, Uasin Gishu, Mandera, Wajir, Garissa, Tana River, Lamu, Isiolo and Marsabit as need arises.

Expected duration

04 March – 30 August 2024

Duties and Responsibilities

1. Background of the assignment As the global guardian of the UN Standards and Norms in Crime Prevention and Criminal Justice, UNODC is mandated to support Member States in upholding the Rule of Law, promoting crime prevention and effective, fair, humane and accountable criminal justice systems in line with the United Nations standards and norms on crime prevention and criminal justice and other relevant international legal instruments. In line with this mandate, UNODC’s project titled “Programme for Legal Empowerment and Aid Delivery, Phase II and seeks to “Reinforce the rule of law, improve access to justice, increase efficiency and accountability in the justice system and use of technology as an enabler of justice” while addressing capacity needs and persistent bottlenecks affecting service delivery in the justice sector, advance digitalization to streamline the administration of justice and countering corruption to improve access to justice for all Kenyans, including those at risk of exclusion and marginalization. The Project is designed to implement the following Outcomes of the EU Programme for Legal Aid and Empowerment in Kenya (PLEAD, Phase II). 1. Outcome 1: Enabling the criminal justice system to fight corruption more effectively. 2. Outcome 2: Improving administration and coordination of the justice sector. 3. Outcome 3. Increasing the competence, quality, and efficiency of criminal justice institutions 4. Outcome 4. Enhancing access to legal aid, especially for individuals in vulnerable situations. The project targets 19 focal counties namely Kisumu, Nairobi, Mombasa, Uasin Gishu and Nakuru, Wajir, Mandera, Lamu, Tana River, Marsabit, Isiolo, Garissa, Meru, Kericho, Kisii Bungoma, Kakamega, Migori and Narok. 2. Purpose of the assignment The purpose of the assignment is to: a) assist with the coordination and implementation of activities under the 2024 PLEAD II work plan; b) provide administrative support in procurement, workshops, and trainings; and c) contribute to the development of new project proposals and drafting of various project reports. Under the overall supervision of the Regional Representative and direct supervision of the Head of the Criminal Justice Programme UNODC ROEA, and within the framework of the UNODC project ‘Strengthening the Administration of Justice and operationalising alternatives to imprisonment in Kenya’ (PLEAD II) the IC will perform the following tasks: – Support the substantive work of PLEAD II Programme. – Conduct research on crime prevention and criminal justice issues. – Assist in the planning of the PLEAD II Programme’s activities, such as meetings, workshops, on-line conferences, and trainings, as well as draft reports and minutes. – Contribute to the preparation of background documents, presentations, summaries, talking points and speeches. – Assist in the preparation of budget estimates, expenditure estimates, financial reports, etc. – Assist and co-ordinate with all project staff on related issues during the preparation of expenditure reports including assisting with the monitoring of expenditures to ensure they remain within authorized levels. – Assist in ensuring full compliance with UN, and UNODC rules, regulations, financial records, reports, audit requirements, and internal control. – Support administrative matters relating to the organization of meetings, trainings, and conferences. – Assist in the preparation of procurement plans for the Crime Prevention and Criminal Justice programme and ensure their timely implementation. – Assist in proper assets management, monitoring, recording and disposal, in preparing Receipt and Inspection (R & I) reports for submission to relevant procurement units and auditing missions. – Support procurement activities including in the preparation and review of TORS, communication with potential vendors as well as goods/services delivery logistics. – Support in shipment and receipt of office and project equipment and household effects, including customs clearance. – Support arrangements for field missions. – Support the monitoring of criminal justice sector trends and profiling developments for appraisal of the team for further implementation. – Support to consultants and Programme Officers in the development of policy documents, through research, administration of surveys and field visits. – Support of the development of fact sheets, newsletters, reports and other communication materials highlighting PLEAD II and the work of UNODC ROEA. – Support the PLEAD criminal justice actors in digitization matters. – Contribute and coordinate social media content to raise visibility of PLEAD II.

Qualifications/special skills

– A high school diploma or equivalent is required. – Minimum of one year of work experience in criminal justice, law or related areas is required. – Work experience in administrative services in programme support or related areas is required. – Working experience in an international organization or the United Nations system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage. Knowledge of Swahili is desirable.

Additional Information

Not available.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.