National Payroll Officer VN 123/2023
Philippines
JOB DETAIL
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Chief, Manila Human Resources Operations (MHRO) and direct supervision of the Payroll Manager, the National Payroll Officer will be responsible for overseeing relevant HR entries and maintaining all payroll records of locally recruited staff through the ERP Payroll module.
Core Functions / Responsibilities
- Perform first level control over the administration of the Mission payroll and verification of payroll entries; reviewing calculations, processing and verifying correctness of payroll related entries through standard payroll reports in accordance with the Organizations’ payroll calendar.
- Oversee work of Payroll Administrators by putting in place effective performance management process in compliance with relevant policies.
- Timely and accurate processing and completion of payroll ensuring that all entitlements are correctly implemented and recorded in the system, including:
- Examine all incoming documents affecting salaries and entitlements ensuring that they are complete and in compliance with the relevant Staff and Financial Regulations and Rules.
- Review HR data for payroll purposes through the ERP Payroll module and forwards for final payroll approval to supervisors.
- Review the payroll for all locally recruited staff, creating and check payroll reports from the ERP system.
- Review all payroll deductions.
- Ensure proper application of salary and rental advances for all locally recruited staff.
- Advise relevant counterparts on appropriate payment arrangements and ensure prompt response to payroll and cost distribution concerns of stakeholders; Ensure bank details are correctly inputted into the system; update payment instructions when requested by staff.
- Investigate problems or answers to queries in relation to payroll including all aspects of staff entitlements; Deliver HR/Payroll trainings to newcomers, as required;
- Review data on salary entitlements, changes in status, social security, health insurance, dependency allowances and pension fund etc.; Ensure that correct amounts are being input into the system, investigating and correcting any discrepancies.
- Review and endorse for approval the posting of payroll accounting.
- Oversee accuracy of annual and other reports.
- Probe payroll process to improve efficiency and synergy with other teams.
- Support in resolving any payroll related issues with internal and external auditors and provide replies to audit observations in coordination with supervisor.
- Support the development of the ERP system.
- Perform any other duties as assigned.
Education
- Masters degree in the area of HR and/or finance and accounting with at least two (2) years of relevant work experience; or
- First university degree in the above areas and four (4)years of relevant work experience.
- Formal specialized training in the area of HR and/or finance and accounting is an advantage.
- Certification as a Certified Public Accountant (CPA) an advantage.
Experience
- At least two years of work experience in the field of HR and/or finance and accounting, preferably in an international environment.
- Experience with integrated Human Resource Management and Payrollcomputer applications (preferably Oracle).
- Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
- Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities.
- Thorough working knowledge of payroll systems and procedures, salary calculations and accounting made through payroll systems.
- Adaptation/knowledge in ERP environment an advantage;
- High level of computer literacy.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion & respect for diversity
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
Integrity & transparency
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Professionalism
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies
Accountability
- Demonstrates individual responsibility for defining and delivering on the Organization’s priorities.
- Delegates authority to match responsibilities, and holds staff accountable for agreed-upon commitments.
- Consistently assumes responsibility for Divisional or Departmental actions by explaining successes, failures, and proposing remedial actions.
- Invests significant time in creating a culture of accountability and responsibility by using experience and advice to guide others.
Communication
- Clearly and simply communicates the IOM mandate and seeks opportunities to represent the organization externally to promote its mandate.
- Communicates confidently, commands attention and respect when speaking, and projects credibility.
- Influences others and negotiates effectively through a persuasive, flexible approach.
- Keeps staff informed of decisions and directives of senior management and communicates them in a manner that ensures understanding and acceptance.
Managing and sharing knowledge
- Promotes the development and use of organization-wide knowledge sharing systems that capture all relevant information from sources inside and outside of the Organization.
- Leads in defining and prioritizing the Organization’s knowledge needs.
- Establishes and fosters a culture that encourages change, innovation and continuous learning.
- Encourages and supports others to be innovative and actively generates new perspectives on own and team’s work.
Teamwork
- Advocates for collaboration across the Organization and creates collaborative systems and integrated processes to achieve Organizational goals.
- Builds consensus for task purpose and direction with colleagues at all levels.
- Monitors and evaluates the effectiveness of partnerships and takes action to enhance their effectiveness.
- Identifies and breaks down barriers to cooperation within teams, and between teams, units, sections, divisions, and organizations.
Delivering results
- Challenges self and team to deliver high quality results, in line with Organizational goals.
- Leads and facilitates work planning, alerting those involved of potential obstacles and helping to identify suitable alternative options as needed.
- Persuades management to undertake new projects and services that benefit internal and external clients; uses performance standards to monitor projects.
- Tailors organizational targets to meet changing demands in the external environment.
Managerial Competencies
Leadership
- Proactively develops strategies to accomplish objectives and empowers others to translate vision into results.
- Provides clear vision, direction and purpose and charts a clear course to achievement.
- Does not accept the status quo; drives for improvement and change, inspiring others to embrace it.
- Builds positive influence across the wider organization and strategic relationships with external stakeholders.
Empowering others & building trust
- Encourages individuals to take initiatives and responsibility for putting new ideas/activities into practice and making them work.
- Supports teams to succeed, devoting dedicated time to empowering people through coaching and mentoring and sharing expertise/knowledge.
- Inspires enthusiasm and a positive attitude in people towards their work and contribution to the Organization’s success.
- Promotes autonomy and empowerment throughout the Organization.
Strategic thinking & vision
- Always works with an orientation to the future, encouraging others to consider the Organization’s medium and long-term strategy when setting departmental objectives.
- Steps back from operational issues to focus on a long-term direction for the area of responsibility.
- Identifies strategic issues and risks that may impede the delivery of the Organization’s strategic objectives and addresses concerns in a timely manner to gain buy-in from stakeholders.
- Generates and communicates broad and compelling organizational direction inspiring others to pursue that same direction.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 14 July 2023. VN Number and Position Title (VN 123/2023 – National Payroll Officer) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.
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