The Position:
The Personal Assistant to the Representative [PA] is located in Mogadishu, Somalia, and provides senior level, administrative, secretarial and communications support, maintaining full confidentiality in all aspects of the assignment, maintenance of protocol procedures, information flow and follow-up on deadlines and commitments made.
You will report to the Representative.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
As the key administrative support to the Country Representative, you will be responsible for maintaining full confidentiality, upholding protocol, managing information flow and following up on deadlines and commitments. You will also facilitate knowledge building and management; provide logistical support; support communications; and coordinate secretarial services.
You would be responsible for:
• Ensuring optimal communication flows between the Representative and the staff of the CO, as well as external counterparts. In consultation with other CO personnel, responding to requests for information, in a timely, discrete manner.
• Preparing documentation and presentations, including correspondence, briefs, and reports, and researching and collating material to meet the Representative’s needs for official trips and meetings.
• Undertaking logistical administrative and financial arrangements in consultation with the Operations Manager/ Operations Specialist, for meetings and workshops organized by the Representative’s Office.
• Coordinating the secretarial services of the CO, including briefing and training new assistants, guiding other assistants on office procedures, and distributing special administrative assignments.
• Managing the Representative’s calendar and schedule of appointments; receiving high-ranking visitors/officials; and taking minutes as required.
• Managing all aspects of the Representative’s travel arrangements, including maintaining appropriate files and reports and monitoring the budget of the Representative’s Office;
• Assisting in the preparation and finalization of the CO Office Management Plan, including the preparation of information translations, and acting as interpreter if required.
• Undertaking any other assignments as may be required by the Representative, Deputy Representative, and the International Operations Manager.
Education:
- Completed secondary level education with a minimum Six years (6 years) relevant experience required.
- First level university degree is an asset.
Knowledge and Experience:
- Six years of relevant experience in administration.
- Some experience in research assistance.
- Strong interpersonal and organizational skills.
- Proficiency in current office software applications and corporate IT financial systems.
Languages:
Solid command of spoken and written English and Somali is essential.
Required Competencies
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact
Functional Competencies:
- Providing logistical support
- Managing data
- Managing documents, correspondence, and reports
- Managing information and workflow
- Planning, organising and multitasking.
- Managing information and workflow
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of equality, diversity, integrity, and healthy work-life balance. We are committed to ensuring gender parity and therefore encourage women to apply.
Individuals from minority groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply.
Note: UNFPA reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNFPA at the same grade level and with similar job description, experience, and educational requirements.
Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted
Appointment, Compensation, and Benefits:
The initial fixed-term appointment of a staff member shall be for a period of one year. A fixed-term appointment may be renewed, subject to satisfactory service. A fixed-term appointment does not carry any expectancy, legal or otherwise, of renewal or conversion, irrespective of the length of service.
UNFPA offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
Disclaimer
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
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