National Procurement & Logistics Officer NOA-1 à Conakry
JOB DETAIL
Context
Established in 1951, the International Organization for Migration (IOM) is the United Nations’ premier
migration agency and a leading intergovernmental organization in the field of migration. It collaborates closely
with governmental, intergovernmental, and non-governmental partners, with a dedicated mission to foster
humane and well-organized migration for the collective benefit. This is achieved through offering services and
counsel to both governments and migrants.
Under the overall supervision of the Chief of Mission and the direct supervision of the Supply Chain Officer,
and in collaboration with other IOM colleagues, the National Procurement & Logistics Officer will be
responsible and accountable for the supervision of all the procurement and logistics activities in IOM Guinea
various projects. In particular, the incumbent will be responsible for the following responsibilities:
1. Assist the Supply Chain Officer to supervise & conduct the overall procurement & logistics actions within the Conakry office and other sub-offices in Guinea, including procurement, property and asset control, supply, service/ maintenance and dispatch transportation related tasks.
2. Advise Supply Chain Officer on IOM logistics and procurement capacity, needs and problems and actively suggest solutions and contribute input toward IOM mission activities and goals.
3. Assist the Supply Chain Officer to plan, implement, monitor, and control all aspects related to Procurement & Logistical needs of IOM Guinea and its sub-offices through:
➢ analysis of procurement requests and consolidation of overall requirements to optimize purchasing power.
➢ Information evaluation regarding vendor’s performance including but not limited to quality, prices and delivery of goods and socialization and analysis of bids or quotations to ensure conformity with specified requirements.
➢ Compliance to Purchase Order (PO) specifications by ensuring that goods received are complete and in good conditions.
➢ Record keeping and update of assets inventory, conditions, and disposal
➢ Supervision of warehouse/stockroom inventory management practices, to ensure that there is no undue overstocking or loss consumable materials,
➢ Responsible for the Contracts for maintenance and repair of office facilities and Vehicles including preventing maintenance. Establish maintenance agreements with competent service providers.
4. Liaise with the Project Managers, Finance Officer and Head of Sub-offices regarding the procurement and service request, to consolidate overall missions’ procurement/service requirements and optimize purchasing power.
5. Supervise procurement and logistics unit in Conakry and other sub-offices in Guinea in accordance with the Organization’s regulations and procedures.
6. Supports in co-ordination and supervision of the work of Procurement Assistants.
7. Supports in co-ordination and evaluates the work of Procurement Assistants as assigned:
8. Supports during section’s co-ordination meetings with the aim to organize activities in line with the workload and timelines.
9. Undertake duty travel to provide procurement/logistics support and to establish controls and procedures in the sub-offices as well as problem-solving and guidance, as assigned by the Procurement & Logistics Officer.
10. Assist the Supply Chain Officer to train, guide and supervise dedicated to the above duties and responsibilities.
11. Answers queries from requestors on the status of purchase orders; monitors the performance of suppliers until delivery of goods to the Mission warehouse, ensures contractual obligations under the Mission’s contracts are consistently met.
12. Clarifies and verifies the precise requirements of the requestor, keeping in mind the cost of items/equipment or services from market research, catalogues, technical specifications, quotations, and product samples.
13. Assists in the drafting of Terms of Reference for various high value goods and services.
14. Undertakes supplier visits, inspects facilities and equipment.
15. Ensure IOM and relevant donor administration procedures are in place and followed in accordance with regards to their relevant regulations.
16. Maintain contact with various suppliers both Local and International. Create internal control mechanisms to safeguard the Organizations assets and prevent fraud.
17. Organize and maintain tracking and filing systems / procedures for asset supply, transport documentation and program material distribution
18. Perform such other duties as may be assigned
• A Master’s degree from an accredited educational institution in the relevant field of expertise (Business Administration, Logistics, Management) or;
• Bachelor’s degree in the relevant field of expertise (Business Administration, Logistics, Management) or a related field from an accredited academic institution with 3 – 5 years of relevant professional experience in administration, logistics and procurement.
• Strong analytical, planning and people management skills.
• Ability to prepare clear and concise reports.
• An excellent degree of computer literacy in particular experience in computerized accounting systems including SAP application is required.
• Work experience in Guinea and/or developing Ouest African countries is an asset.
• Excellent communication skills.
• Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking.
• Ability to supervise staff and coordinate activities, to lead and coach individuals, and to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Demonstrated ability of working effectively and harmoniously with colleagues from varied culture and professional backgrounds to achieve desired goals.
• Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures.
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis; and,
• Experience supervising the development and implementation of administrative control procedures.
• For all applicants, fluency in French, and English is required (oral and written) and Working knowledge of National language is an advantage).
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
