About WorldFish

“WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared prosperity.

Position Background

The Office Administrator will be required to provide support to the WorldFish Solomon Islands office for administrative, management and procurement matters to ensure operating standards are maintained and maximum service contribution to the organization.

Key Responsibilities

• Provide logistical support to (national and international scientists), research teams, Project Leaders, including preparing funds for field trip budgets and arranging domestic travel. This includes immigration support for visitors.
• Perform receptionist duties at Honiara office front desk and maintaining the reception area appearance and dealing professionally with all visitors.
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
• Create and update databases and records for financial information, personnel and other data for retrieval as required by CL, FAM and PLs.
• Coordinate Honiara office banking – withdrawals and deposits, and payments of invoices, including statutory payment submissions. This includes online banking initiator as backup.
• Be the custodian for Honiara office petty cash. This includes posting of replenishments, disbursements and reconciliation.
• Lead procurement activities in the Honiara office, sourcing quotes and raising PRs, creating POs and GRN.
• Have responsibility in the month end reporting for bank and e-money reconciliations, including the preparation of monthly funds transfer requests to HQ.
• Have responsibility as the asset custodian for Honiara and Auki Offices, and preparing asset disposal forms.
• Support the Country Lead on liaising with key suppliers including the landlord and insurance company.

Requirements

This job might be for you if you have the below skills and qualifications:

• A Bachelor’s Degree or higher Diploma in Finance and Administration.
• More than two years relevant job experience in an international, non-profit or multinational organization.
• Experienced in using Excel, word, an accounting software package, financial accounting.
• Organizational savvy, secretarial skills, and applied critical thinking.
• Experience in dealing with government departments in Honiara.
• Excellent written and spoken English.
• Reception, filing, HR experience.

Desired Skills and Qualifications

• Excellent time management ability to multitask.
• Able to make independent decisions and communicate effectively to supervisor.
• Able to communicate well with people from all walks of life.
• Ability to work as a team.

Benefits

Salary & Benefits

This is a Nationally Recruited Staff (NRS) position and WorldFish offers a competitive remuneration package including comprehensive benefits (but not limited to) insurance coverage for staff and eligible dependents, employer provident fund contribution, paid leave and others.

Recruitment Process

Interviews are expected to be held in October 2023 and only shortlisted candidates will be notified and expected to attend the interview. The successful candidate should be available to commence as soon as possible for an initial three (03) years fixed-term contract, with a high probability of contract renewal depending on performance and funding situation. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only shortlisted candidates will be notified.

How to Apply

Interested applicants are invited to submit the following information latest by 11 October 2023:

• A copy of your curriculum vitae,
• A cover letter which addresses key requirements stated above; and
• Contact information of three professional referees who may be contacted if you are short-listed for the position.

Location: The post holder will be based in Honiara, Solomon Islands.

The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted.

Our Gender, Diversity and Inclusion Commitment

WorldFish has 7 offices across Asia, Africa and the Pacific, with more than 400 staff and 27 nationalities who contribute to a dynamic multicultural work environment.

WorldFish is committed to promoting a work environment where diversity and inclusion is valued and we seek to have gender balance in the organization. We aim to also seek balance across other diversity dimensions.

People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity.

We are an equal opportunities employer and strongly encourage qualified women and men from developing nations to apply.