Office Assistant (Finance and Administration)
JOB DETAIL
OVERVIEW
Post Number : 1ITSCTA 010VC
Grade : G-3
Parent Sector : Natural Sciences Sector (SC)
Duty Station: Trieste
Job Family: Natural Sciences
Type of contract : Temporary Appointment
Duration of contract : From 1 to 6 months
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 01-SEP-2023
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Only candidates who are entitled to work in the E.U. may apply to this position
OVERVIEW OF THE FUNCTIONS OF THE POST
The World Academy of Sciences (TWAS) aims at building scientific capacity In developing countries. The TWAS Executive Director is the overall responsible officer for TWAS and the entire TWAS – InterAcademy Partnership (IAP) – Organization for Women in Science for the Developing World (OWSD) Secretariat.
Under the direct supervision of the Associate Finance and Fundraising Officer and under the authority of the TWAS Executive Director, in coordination with the other colleagues in the section, the Incumbent provides administrative and secretarial assistance related to the functioning of Administration Unit. As part of the Administration Unit, the Incumbent provides support designed to assure the smooth-running of the Unit by providing administrative help.
The incumbent will perform the following duties:
Long Description
- Prepare and process standard payments in accordance with UNESCO financial rules and regulations
- Make travel, logistical and visa arrangements for travellers supported by the organization and handle routine correspondence with beneficiaries
- Provide basic logistical support to the organization of events
- Provide basic guidance to colleagues with regards to administrative rules and procedures
COMPETENCIES (Core / Managerial)
–
REQUIRED QUALIFICATIONS
EDUCATION
- Completed secondary, technical and/or vocational school.
WORK EXPERIENCE
- At least 2 years of clerical experience in administrative, financial, travel and/or logistical matters, preferably in an international environment
SKILLS/COMPETENCIES
- Excellent knowledge of the most commonly-used softwares for PC and electronic systems/database management for data entry & recording
- Capacity to adapt to different cultural environments and cooperative behaviour
- Good organizational and coordination skills
- Ability to ensure efficiency
- Flexibility to adjust to work schedules and priorities
LANGUAGES
- Excellent knowledge (spoken and written) of English and/or good knowledge (spoke and written) of Italian
DESIRABLE QUALIFICATIONS
SKILLS/COMPETENCIES
- Experience in an international environment or scientific institution
- Tact and ability to work harmoniously with visitors and staff of different national and cultural backgrounds
- Working experience with ERP systems
LANGUAGES
- Knowledge of French would be an asset
- Knowledge another official UN language (Arabic, Chinese, French, Russian, Spanish)
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 32 064 Euro €.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
Footer
UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
