1. SUMMARY

The NATO Office of Resources (NOR) advises and supports the NATO resource committees, other NATO Headquarters Divisions and NATO bodies on the planning and allocation of military common funding for NATO’s integrated command structure, operations and missions, and strategic capabilities. The NOR supports political level negotiation on resource policy, and makes recommendations to resource committees on the efficient use of resources to achieve NATO objectives. The NOR’s core function is to assess military requirements and the proposed technical solutions for common funding eligibility, life-cycle resource implications, viability, and policy compliance. The NOR provides integrated staff advice and support to the Resource Policy and Planning Board (RPPB), the Budget Committee (BC) and the Investment Committee (IC) as well as their Chairs.

The Resource Committees Secretariat provides staff support, including drafting, administrative, organisational, coordination and policy support, as well as procedural advice to the resource committees and Chairs supported by the NOR.

The incumbent works under the direction of the Resource Committees Secretariat Head/ Executive Officer and under minimal supervision. S/he provides staff support to the various resource committees and other activities supported by the NOR. 

2. QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

The incumbent must:

• possess a university degree from an institute of recognized standing, in a field relevant for this position;
• have at least 4 years of experience with committee work in the areas of public or business administration;
• possess excellent written and oral communication skills,
• be able to make decisions independently, and adapt easily to frequent change;
• be proficient in the use of Microsoft Office suite including Word and Excel and have the ability to work with databases;
• be able to draft clearly and concisely in one of the official languages of the Organisation;
• have knowledge of NATO’s current political and defence issues affecting the Alliance and its Partners;
• possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; IV (“Upper Intermediate”) in the other.

DESIRABLE

The following would be considered an advantage:

• ability to draft in the other official language of the Organisation;
• knowledge of the civil and military structure of the Alliance, particularly in regards to the overall aspects of the functioning of the NATO Headquarters;
• knowledge of NATO Committee work and resource issues;
• demonstrated experience in the area of Information and Knowledge Management processes and systems.

3. MAIN ACCOUNTABILITIES

Planning and Execution

Provide staff support to the resource committees. Manage efficiently and address all practical, administrative and logistical aspects of committee work. Make the necessary arrangements in connection with meetings of those committees. Set up and review Committee work plans, and contribute to the overall NOR planning activity. Track the implementation of committee decisions, report on progress and contribute to the timely execution of policy directives issued by the committee.

Expertise Development

Provide advice on Committee matters to Chair of the relevant committees, National representatives, colleagues and other stakeholders, as required. Identify relevant issues for the Committees’ consideration and coordinate the preparation of appropriate materials and proposals for Committees’ consideration. Present work and issues of concern in an effective manner to a diverse audience.

Information Management

Oversee management of documents in support of relevant committees and the maintenance of a calendar of all ongoing activities within the area of responsibility. Ensure that appropriate resources are in place and that key parties are consistently informed of any changes and requirements emanating from Committee activities. Use Information technology to ensure reliable and timely access to information pertinent to the conduct of Committee businesses.

Stakeholder Management

Deal with practical and administrative aspects of committee work to keep all contacts and concerned parties up-to-date. Advise the Committee Chair and other staff officers to produce quality, timely and decisive work. Maintain close and frequent contact with other International Staff (IS), International Military Staff (IMS) and other NATO bodies as required, as well as with national delegations, international organisations and contacts, in order to ensure the timely and efficient dissemination of all relevant information, thereby facilitating future committee discussions.

Knowledge Management

Exchange knowledge with stakeholders on committee developments. Ensure the preparation, processing and issuance of committee documents (reports, agendas, decision sheets and other documents required). Monitor ongoing work in other relevant committees/bodies for developments that may be of interest to the Resource Committees.

Organisational Efficiencies

Pursue continuous process improvements and identify opportunities for better use of information technology.

Perform any other related duty as assigned.

4. INTERRELATIONSHIPS

The incumbent will report to the Resource Committees Secretariat Head/ Executive Officer, and will work in close cooperation with other branches and sections of the NOR. The incumbent will maintain working contacts and communicate effectively with national delegations to NATO, other Divisions of the International Staff (IS), NATO Military Authorities and Agencies.

Direct reports: 2

Indirect reports: N/A

5. COMPETENCIES

• The incumbent must demonstrate:
• Achievement: Works to meet standards;
• Customer Service Orientation: Takes personal responsibility for correcting problems;
• Empathy: Reads non-verbal cues and understands meanings;
• Flexibility: Acts with flexibility;
• Self-Control: Responds calmly;
• Teamwork: Expresses positive attitudes and expectations of team or team members;
• Organisational Awareness: Understands the Organisation’s structure.