About IRRI

Job Purpose

Assumes responsibility for the protection and safeguarding of Institute-owned assets including warehouse inventories, from possible losses. Ascertains that receipts and subsequent movements of property, plant and equipment are properly recorded, documented and fully accounted for.

This position will be based at the IRRI Headquarters, Los Baños, Philippines and may only be filled by permanent citizens of the Philippines.

Roles and Responsibilities

• Record and monitor project assets to ensure completeness of record
• Establish property accountabilities of Nationally Recruited Staff and Country Office staff by registration in One Corporate System (OCS)/Fixed asset management Accounts analysis and preparation of journal entries. Month-end and year-end closing activities
• Monitor movement of warehouse inventories in General Ledger and in Inventory Module
• Provide assistance to Country Offices with their Fixed Assets transactions affecting asset movements
• Ensure effective Finance records management
• Identify continuous improvement opportunities in Property and Assets related processes and activities
• Participate in the year-end closing of book by ensuring that all legitimate transactions are properly recorded and that the financial report is finalized
• Regularly communicates with NRS and various units on all matters affecting their IRRI assigned properties
• Coordinate with different regarding units regarding asset inventories, disposal, transfer and bidding
• Coordinate with internal and external auditors during interim and annual by providing schedules and required supporting documents and to provide response to auditor’s inquiries
• Communicate with external and internal clients on issues concerning payments/remittances, as well as receipts
• Tag newly acquired assets for recording and property accountability
• Conduct QR retagging and inventory of IRRI properties through physical count and inspection to ascertain completeness of records and update property accountabilities
• Regularly communicates with NRS and various units on all matters affecting their IRRI assigned properties
• Coordinate with different units regarding asset inventories, disposal, transfer and bidding
• Collaborate with internal and external auditors during interim and annual audit by providing schedules and required supporting documents and to provide response to auditor’s inquiries
• Maintain Fixed Assets System to record all movements of project assets by updating records of addition and deletions of fixed asset
• Analyze and prepares monthly schedules of fixed assets to monitor movements of project assets and non-capitalizable and depreciation expenses incurred by analyzing and summarizing transactions such as acquisition, transfers, deletions and accumulated depreciation
• Prepare summary of Assets additions and deletions reports as required by stakeholders
• Update property accountabilities of resigning Nationally Recruited Staff through updating the One Corporate System to ensure that assets are properly accounted for and clear resigning staff of any accountabilities
• Take the lead in the conduct periodic warehouse inventory of warehouse stocks and prepares and submits the inventory reconciliation following the physical count and coordinates the immediate resolution of discrepancies with concerned units
• Accounts analysis and preparation of journal entries. Month-end and year-end closing activities
• Assist internal and external auditors by answering their queries and providing supporting documents in the course of their audit
• Identify continuous improvement opportunities in Property and Assets related processes and activities

Qualifications

• Bachelor degrees in Accounting preferably CPA
• At least 2 years experience in Accounting, work experience in accounting, audits, cash management, financial management, budgeting, taxing or related field

Skills Required

Mandatory

• Proficient in using MS Office and has relevant experience in computerized financial systems and flexibility to adapt a new software applications Financial Systems
• Excellent communication skills
• Can work with minimum supervision

Preferred

• Prior experience in working in an international or non-profit organization

IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances.

Join our team and be part of our story!

Please note only shortlisted candidates will be contacted.
This position will remain open until filled.