Purpose of Job

The Officer is responsible for co-ordinating off-site storage activities and assisting information managers in the effective management of the Bank’s information assets.

Accountabilities & Responsibilties

Provide information management support to the Team as required: index documents, files and folders in the EBRD Records System for easy retrieval; file records and organise the transfer to off-site storage to optimise space used at HQ; and when required assists with disposition of records and the preservation of long term and historical records

Manage off-site storage activities to ensure smooth management and retrieval of EBRD records stored off-site: prepare transfer of shipments to and from off-site storage make arrangements for internal deliveries and deal with any problems; check the monthly invoices; run reports from the online system; and attend meetings with the off-site storage company

This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

Knowledge, Skills, Experience & Qualifications

• University degree or experience in Records/Archives/Information Management, preferably in a multi-cultural organisation

• Very good knowledge and experience of electronic records and document management systems

• Very good communications skills – ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation

• Very good interpersonal skills – able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion

• Good understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank

• Excellent team player

• High degree of accuracy and attention to detail essential

• Excellent planning, organisational and analytical skills; ability to prioritise and show initiative

• Ability to work under pressure and meet deadlines

• Ability to work independently, to tackle issues and propose practical solutions

• Willingness to work overtime as and when required

• Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential

What is it like to work at the EBRD?

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people’s lives and help shape the future of the regions we invest in.

The EBRD environment provides you with:

• Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
• A working culture that embraces inclusion and celebrates diversity;
• An environment that places sustainability, equality and digital transformation at the heart of what we do.

Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.