Officer, Multilateral Organizations Section
JOB DETAIL
*Pending Budget Approval*
1. SUMMARY
The Political Affairs and Security Policy (PASP) Division leads on the political aspects of NATO’s core tasks and it is the International Staff’s (IS) political hub for partnerships.
Within PASP, the Multilateral Organizations Section is responsible for all aspects of NATO’s relations with other International Organizations, most notable the European Union (EU), the Organization for Security and Cooperation in Europe (OSCE) and the United Nations (UN).
Under the general guidance of the Head of Section, the incumbent is primarily responsible for work related to NATO’s partnerships with International Organizations, in particular with the OSCE, the EU and the ICRC at the institutional and operational levels.
Within this framework, the incumbent: drafts a wide range of documents and briefing material for the Secretary General, Deputy Secretary General, PASP management and other senior NATO officials. S/he also assists in the drafting of reports and documents for NATO Committees. The incumbent also drafts documents for public use, including for the NATO Website; planning and preparing meetings and conferences with Allies and partner nations; and represents the PASP Division within and outside NATO. S/he liaises with representatives of delegations, other NATO units, international organizations, primarily the OSCE, the EU and the ICRC.
2. QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
The incumbent must:
- possess a university degree, preferably in security policy, international relations, or a related field;
- possess five years of relevant professional experience, preferably as policy developer for an international organization or national administration;
- have excellent communications skills, both orally and in writing;
- have an in-depth understanding of, and significant experience of handling major current international political and politico-military consultative process and of the key issues involved;
- be familiar with the Alliance’s political and military consultative process and the key issues involved;
- have experience in lecturing, briefing and public speaking;
- possess the following minimum levels of NATO’s official languages (English/French):V (“Advanced”) in one: II (“Elementary”) in the other;
- have the ability to draft quickly and concisely and to make presentations in at least of one of the two official languages of the Organization;
- be flexible to work outside normal office hours and to travel when required.
DESIRABLE
The following would be considered an advantage:
- experience in governmental administration or multilateral service;
- knowledge of NATO’s cooperation with International Organizations;
- familiarity with NATO’s and the OSCE’s structure and methods of work.
3. MAIN ACCOUNTABILITIES
Expertise Development
Contribute to the preparation and/or or coordination of frequent briefing packages for the Secretary General‘s and Deputy Secretary General’s meetings and other high-level NATO officials with political leaders of NATO countries, other international actors and others at NATO Headquarters and during their visits elsewhere. Contribute to the preparation of briefings, memoranda, questions/answers, speaking notes and background materials within their area of responsibility. Coordinate substance and food-for-thought inputs from various stakeholders on issues of political nature, in regards to NATO member states and the NATO’s institutional relationship with other international organizations. Complement and contribute to MO/PASP advice and support to ASG PASP, on areas of interest related to international organizations. Support other relevant Divisions, as appropriate.
Policy Development
Assist in the drafting of relevant documents for NATO Committees, in particular for the Council, the Deputies Committee, Political Committee, and the Partnerships and Cooperative Security Committee and follow the development of issues. Contribute to policy development pertaining to areas of responsibilities.
Stakeholder Management
Develop a strong network of contacts within the Organization, with capitals as well as with assigned international organizations and subject-matter experts in academic institutions to allow proper monitoring of political affairs and creation of substance for inputs to policy development. Manage institutional relationships between NATO and other international organizations and proactively address issues with the Section’s management. In a coordinating role, reconcile sometimes diverging interests from different stakeholders to ensure NATO’s objectives in areas of assignment are met.
Project Management
Contribute to the management of special undertakings within the Section, for example the preparation of activities leading up to a Summit.
Representation of the Organization
Make presentations to visitors to NATO, draft public information material for the media and larger audiences on NATO-related issues and NATO relations with other international organizations, including for the NATO Website. Represent the Alliance at conferences, workshops and seminars. Attend, and assist- at times chairing, NATO working groups and committees as required.
Knowledge Management
Monitor political developments in NATO countries and in other countries of the Euro-Atlantic area, keeping abreast of regional development outside Europe and in international organizations (OSCE, EU and ICRC), as well as within NATO. Share knowledge on these within the Section, the Division, as well as with relevant stakeholders within the Organization.
Information Management
Ensure coordination of input from various parts of the Organization, looking both at content and timeliness.
Perform any other related duty as assigned.
4.INTERRELATIONSHIPS
The incumbent reports to the Head of the Multilateral Organizations Section. S/he assists in the coordination of the Section’s work within the Division, with other divisions of the International Staff, with the NATO Military Authorities and with national delegations and other international organizations and will interact with representatives of these entities at various levels.
Direct reports: N/A
Indirect reports: N/A
5.COMPETENCIES
The incumbent must demonstrate:
- Analytical Thinking: Makes complex plans or analyses;
- Clarity and Accuracy: Checks own work;
- Conceptual Thinking: Applies learned concepts;
- Customer Service Orientation; Takes personal responsibility for correcting problems;
- Impact and Influence: Takes multiple actions to persuade;
- Initiative: Is decisive in a time-sensitive situation;
- Organizational Awareness: Understands organizational climate and culture;
- Teamwork: Solicits inputs and encourages others.
7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:
- For NATO civilian staff members only: please apply via the internal recruitment portal (link);
- For all other applications: www.nato.int/recruitment
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More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.
