Duty station: Addis Ababa Ethiopia

About UNAIDS:
Serving unities and Countries to End Inequalities and AIDS.
We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.
We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework at www.unaids.orgMANDATE OF THE DEPARTMENT:
The Regional Office provides leadership and coordinates support for an expanded UN system response to ending the AIDS epidemic at regional and country level. It steers, promotes and supports regional and national partners and the UN system towards ending AIDS as a public health threat by 2030. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the Regional Office promotes effective use of strategic information of the epidemic trends and the status of its response and provides technical leadership on people-centered HIV prevention and response in the region focused on key populations and locations most at risk.
The Country Office provides leadership and coordinates the expanded UN system response in Ethiopia. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the Country Office scales up HIV services focused on key populations and locations most at risk. The Country Office promotes effective use of strategic information to better understand and track the epidemic and its trends, and to measure progress and sustainable impact of the response in Ethiopia. It supports efforts to strengthen the capacities of communities and their meaningful engagement in health, social protection, and human rights mechanisms, and provides intellectual support and technical guidance as necessary to national partners and policymakers.Main tasks and Responsibilities of the Position:
Under the guidance and direct supervision of the Country Director (UCD) and the technical matrixed supervision of the Manager, Regional Operations, the Officer, Operations, supports the effective financial and administrative management of the UNAIDS presence in Ethiopia, comprising of the Country Office and the African Union Liaison Office. This specifically includes the management of the operating budget, financial analysis and reporting, and administration.
He / she has the following key responsibilities:
1) Overall operations administration
-Provides technical advice and assistance to the Director and staff of the office on the full range of operations management: administrative, human resources, budgetary, financial, information technology, travel, procurement and contracting.
-Ensures the efficient delivery of operations and administration services including monitoring of financial, administrative, and human resources-related activities.
-Monitors and assesses the implementation of operational activities and makes recommendations for systems and procedures strengthening.
-Support preparation and tracking of non-commercial contractual documents to ensure conformity with UNAIDS standards.
-Assists in the preparation and adjustment of the office´s operational workplans coordinating appropriate inputs and clearances from management and other staff in the office.
-Provides backup support as required to ensure the smooth running of the office’s operational activities.
2) Financial administration and related matters
-Supports the preparation and adjustment of the office´s budget coordinating appropriate inputs and clearances from management and other staff in the office.
-Conducts funds utilization monitoring and assists in the preparation of periodic financial reports in an appropriate format.
-Ensures timely follow-up on outstanding encumbrances and invoices on-hold actively resolving payment issues
-Ensures conducting spot-checks of non-commercial contracts and liquidating final payments in line with standing rules.

3) Office administration activities
-Assists in the management of common premises and services arrangements with other United Nations agencies, providing inputs as required.
-Represent the UCO in the BOS and CBO implementation
-Responsible for the inventory of office premises, equipment and reconciliation of the office Asset Register and Disposal of Assets, and transport including reconciliation of driving log and fuel consumption on regular basis.

4) Other operations management activities
-Ensures the timely and accurate preparation and management of supply and service contracts and agreements, their extensions and timely closing out of contracts ensuring accurate contractor evaluation.
-Participates in routine human resources-related including staff development activities.
-Ensures compliance with Minimum Operating Security Standards (MOSS), escalating any security and safety concerns as appropriate.
-Provide oversight to all protocol and host country services including work/residence permits.
Performs other duties as assigned.REQUIRED QUALIFICATIONS Education:
Essential: Advanced university degree at Master´s level or equivalent in Public Administration, Business Administration, Economics, Finance, or another area related to the duties and responsibilities. A relevant first-level university degree and 4 years of relevant professional experience will be considered as equivalent for internal candidates only.

Desirable: Specialization or a relevant professional qualification in accounting, financial control, or a related discipline.

Competencies:
UNAIDS Competencies

UNAIDS Values:
Commitment to the AIDS response
Integrity
Respect for diversity

Core competencies:
Working in Teams
Communication with Impact
Applying Expertise
Delivering Results
Driving Change and Innovation
Being Accountable

Managerial competencies:
Vision and strategic thinking
Leading Teams
Building Relationships and Networks
Developing and Empowering Others
Managing Performance and Resources
Vision and Strategic Thinking
Exercising Sound Judgement

Experience:
Essential: A minimum of 2 years of operations administration experience, including in one or more of the following areas: budgeting, finance, contract management or human resources management. Experience in the use of a variety of financial management tools and computer software packages.

Desirable: Relevant international organizations’ experience.Languages:
Essential: Advanced level of English

Desirable: Knowledge of additional UN official languages.Additional Information:
Please note that for this vacancy, only nationals of Ethiopia are eligible to apply. You are required to reside within reasonable commuting distance of the UNAIDS office located in Addis Ababa. A valid passport will be requested.

Furthermore, only online applications will be accepted.
Other similar positions at the same level may be filled from this vacancy notice.Annual salary: (Net of tax)
USD 28, 310 at single rate
Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.

Only candidates under serious consideration will be contacted.
Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct.
Please visit UNAIDS’s e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures.All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.