UNCDF makes public and private finance work for the poor in the world’s 47 least developed countries. With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development. UNCDF’s financing models work through two channels: financial inclusion that expands the opportunities for individuals, households, and small businesses to participate in the local economy, providing them with the tools they need to climb out of poverty and manage their financial lives; and by showing how localized investments — through fiscal decentralization, innovative municipal finance, and structured project finance — can drive public and private funding that underpins local economic expansion and sustainable development. By strengthening how finance works for poor people at the household, small enterprise, and local infrastructure levels, UNCDF contributes to SDG 1 on eradicating poverty and SDG 17 on the means of implementation. By identifying those market segments where innovative financing models can have transformational impact in helping to reach the last mile and address exclusion and inequalities of access, UNCDF contributes to a number of different SDGs.

UNCDF Financial Management Services unit (FMS) is based in UNCDF Headquarters, New York along with out-posted staff across regional offices and multiple country locations. MSU team works to enhance the institutional effectiveness of UNCDF through operational solutions, development of management policies, prescriptive content, and overall management of all operational, resource management and financial aspects of the organization.  FMS oversees policy adherence, safeguarding UNCDF and Executive Secretary’s accountability while providing advisory, transactional services and support to UNCDF in its core functional areas of accounts and finance; human resources; operations and procurement; and information technology.

Over the last five years, UNCDF regional operations in East and Southern Africa have grown in terms of projects leading to increased personnel  and operations services required by project teams. For this reason, the services of an Operations and Adminstrative Associate are needed to:
•     Coordinate and provide operations and administrative support services to the Uganda country office
•     Provide operations and administration support to East and Southern Africa Regional teams as required.

D.    Perform the role of office administrator by ensuring that the Uganda country office is fully operational
Responsible for office inventory and assets by ensuring that all property is safely kept and property records are maintained
Ensures that office equipment is functional and maintains a regular servicing schedule
Ensure that the Uganda country office is functional, security system works efficiently, utilities are monitored and paid on time. Performs the role of office manager by        ensuring that the office is always ready for business
E.    Support HQ Finance, Procurement and HR Specialists as may be required
Supports the HQ teams i.e finance with monitoring dashboards and ensuring that unprocessed items are followed up and cleared
Supports the HQ HR team with staff onboarding and exits as well as implementation of the UNCDF gender annual work plan

Core
Achieve Results:    LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively:    LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously:    LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility:    LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination:     LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner:    LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion:    LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies
Thematic Area    Competency level
Job Knowledge – Knowledge of Procurement and the ability to apply them to strategic and/or practical situations    Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Quality Assurance – Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled    Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Knowledge Management – Ability to efficiently handle and share information and knowledge    Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Team Building – Ability to work effectively with diverse groups of professionals towards common goals    Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Client Orientation – Ability to respond to client needs promptly    Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Minimum 7 years (with secondary education), or 4 years (with Bachelor’s Degree) of progressively responsible procurement experience is required at the national or international level.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
Advance knowledge of automated procurement systems.
Experience in the area of Procurement with UN agencies would be desirable.