Operations Analyst, IFC Cairo Egypt
Cairo, Egypt
JOB DETAIL
Description
IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet. For more information, visit www.ifc.org.
Role & Responsibilities:
The Operations Analyst will work closely with the Senior Country Officer Manager and Regional Director. The Operations Analyst’s responsibilities will include but are not limited to the following:
Office Management:
• Supervise the administrative team and manage the performance of the staff in the team. Lead recruitment and onboarding process of staff to the team.
• Ensure Country Office’s facilities are managed effectively and reflect IFC standards of quality.
• Assist Senior Management in organizing and overseeing the effective administrative functioning of the office.
• Supervise protocol services in the office. Review and sign Verbal and franchising documents to local authorities, including, but is not limited to, MoFA, MoPEDIC, MoF, and other Government Agencies. Review and handle requests for diplomatic privileges and immunities.
• Supervise Relocation Focal Point, assisting staff during mobility process and ensures that third country national get adequate mobility support during their assignment in the country.
Procurement:
• Support Cairo Country Office in the day-to-day procurement processes execution.
• Liaise with Corporate Procurement, Accounts Payable, and Human Resources teams to register, ensure that vendors register, and ensure that UPI number, purchase orders, payments, and STs appointments are processed on time.
• Participate in negotiations of vendor and consultancy firm proposals and coordinate and facilitate budget operations while implementing the WBG policies.
• Evaluate and analyze potential suppliers, submit timely reports, and prepare presentations/proposals as assigned.
• Support vendors with registration and payment processing.
• Monitor the office’s demand for products to avoid supply shortages.
• Keep abreast of vendor and supplier-related activities in the market.
• Support Team Leaders and Investment Officers in submitting requests in Admin Portal for creating new or amending existing ST appointments and vendor PO requests.
Transaction Support:
• Assist the Real estate team in creating a procurement plan to implement the Annual Investment Plan (AIP).
• Assist client unit/task team leader (TTL) / Project Manager (PM) in gathering all required documentation and information to obtain process contracts/PO requests, such as final TOR, approvals, TPRM, budget clearance, and proposals/quotes.
• Provide transactional and compliance support to CBARE staff processing system transactions, including Admin Portal, eServices, and WBGeProcure Supplier Database.
• Coordinate with TTLs to review invoices submitted by consultants for accuracy and compliance with contract terms and take necessary actions to complete the payment, including PO modifications and coordination with vendors.
• Maintain the “Contract Expiration Date” list updated and bi-monthly follow up with the TTLs, to ensure action is taken to extend or close contracts accordingly.
• Escalate any inconsistencies observed during the transaction process to determine follow-up action.
Selection Criteria
• Bachelor’s degree with 4 years of relevant experience or equivalent combination of education and experience.
• Strong analytical and problem-solving skills and sound business judgment to identify issues and present creative and practical solutions.
• Ability to understand and analyze budget reports.
• Strong knowledge of Procurement Guidelines.
• Strong understanding of IFC processes and procedures.
• Self-motivated, creative, excellent organizational skills, proven ability to perform multiple tasks.
• Excellent interpersonal skills with a willingness to work in a team environment.
• Excellent writing and oral communication skills in English.
• Knowledge of Arabic writing and oral communication skills is highly desired.
This internal requisition is open to WBG and IMF staff only (including short-term and extended term consultants/ temporaries). External candidates are requested not to apply. In case an external candidate applies, their application will not be considered.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
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