*** OPEN ONLY TO NATIONALS OF BURUNDI ***

UNCDF builds partnerships with other UN organizations, as well as private and public sector actors, to achieve greater impact in development; specifically by unlocking additional resources and strengthening financing mechanisms and systems contributing to transformation pathways, focusing on such development themes as green economy, digitalization, urbanization, inclusive economies, gender equality and women’s economic empowerment.

A hybrid development finance institution and development agency, UNCDF uses a combination of capital instruments (deployment, financial & business advisory and catalyzation) and development instruments (technical assistance, capacity development, policy advice, advocacy, thought leadership, and market analysis and scoping) which are applied across five priority areas (inclusive digital economies, local transformative finance, women’s economic empowerment, climate, energy & biodiversity finance, and sustainable food systems finance).

II.    Position Purpose

The Operations Manager provides an advisory service and support to the Nature Asset Team across operations, finance, procurement, and human resources. The position is under the direct supervision of Head of the GFCR & Nature Assets Team.

• Provide guidance and quality control on the compliance aspects of the programme/project management cycle from annual work planning, budgeting to implementation, monitoring, evaluation and reporting to project teams/partners, ensuring that results are delivered in accordance with work plan, UNDP/UNCDF policies, rules and regulations; and donor’s requirements.
• Quality assurance and backstopping for projects assigned, including coordination and oversight of quality assurance activities and regular update of the corporate planning and reporting modules in QUANTUM, PIMS+, etc.
• Assist in drafting, preparing, and reviewing terms of reference and specification for procurement of goods and/or services as well as recruitments.
• Provide guidance on funding requests, including presentation of the project to PAC, and provide support to project proposals and finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget exercises, closure of projects, etc.
• Financial and substantive monitoring and evaluation of projects, identification of operational and financial problems, development of solutions.
• Responsible for accuracy of the financial section in support of preparation of donor reports, corporate reports, etc.
• Support audit and evaluation exercises as needed and follow up on the implementation of responses/actions to the audit and evaluation recommendations.

2.)  Financial Management

• Manage respective projects financial process: budget, pricing, cost recovery, invoicing and payments, reconciliations, and reporting to the head of the Nature Asset Team.
• Proper planning, expenditure tracking and audit of financial resources in accordance with UNCDF/UNDP rules and regulations.
• Proper management of the Contributions Management and accounting for contributions to ensure funds due to UNCDF are properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation.
• Monitor financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNCDF staff at HQ of the results of the investigation.
• All financial transactions are identified, recorded and verified in compliance with International Public Sector Accounting Standards (IPSAS) as outlined in the corporate policies and procedures.

3.) Procurement and Logistics

• Support buying/procurement processes by facilitating RFQs, purchase orders, managing vendor relationship, and liaison with the central OFMS Procurement team.
• Elaborate the UNCDF contract strategy including tendering processes and evaluation, guiding the management of contracts and contractor and legal implications.
• Proper management of UNCDF assets, facilities and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of assets.
• Perform internal reporting checks and handling quarterly closing procedures.

4.) Human Resources Management

• Ensure UNCDF compliance with corporate human resources policies and strategies.
• Handle on an ad hoc basis, HR and administrative tasks such as: participating to recruitments, taking care of VISA processes and onboarding procedures, support on Travel and reimbursement procedures.
• Monitoring training requirements and career development elements for and on behalf of the unit’s team members.
• Maintenance of the proper performance management monitoring and staff learning and development systems.

5.) Knowledge Building and Management.

• Keep track of and manages all relevant files in a single share drive or online tools available to all team members.
• Manage contacts database and mailing lists.
• Manipulate large data sets and create operational and strategic reports (using excel, PowerBI).
• Guarantee data accuracy through coordination of data load and frequent data cleaning. Ability to present data in dashboards and reports to support decision-making processes.
• Document lessons learned and best practices in programme/project operations and compliance.
• Raise awareness of and train project teams and personnel on UNCDF operations issues, plans and initiatives to maximize highest impact and performance effectiveness.
• Conduct regular exchange of information/experience with other programme teams and initiatives/projects to ensure operational synergies and integration; promote cross-portfolio and cross-programme learning and sharing.
• Access UNCDF/UNDP’s worldwide and regional operational knowledge, distil best practices and facilitate their dissemination within the unit.

Education

• Advanced university degree (Master’s Degree or equivalent) in Non Profit Management, Public Administration, International Relations and/or other relevant field is required.
• A first-level university degree (Bachelor’s Degree) with additional two years of relevant experience will be given due consideration in lieu of Master`s degree.