The Pacific Program Coordinator will be responsible for oversight of projects and programs, including managing teams implementing a sub-set of projects. This includes contract management, providing and facilitating technical, programmatic and strategic advice to in-country partners and providing administrative support to partners implementing long-term resilience and short-term humanitarian response projects across the Pacific region. The PPC will also facilitate and/or engage in strategic and programmatic discussions with partners, build and enable strong working relationships between the PPU and each partner, and be a primary point of engagement for the team with partners. This includes working with partners and other PPU team members to support, enable and facilitate links and learning engagement between partners, lifting up their voice to donors as well as regional and global fora.

This currently includes partners and projects in Kiribati, Samoa, Tonga and Tuvalu.

Responsibilities:

1. Award Set Up, Grant Management and Programmatic Oversight
   • Manage partner-led short-term humanitarian response and long-term resilience projects and programs and associated staffing, contracted technical support and resourcing;
   • Organize project inception workshops in coordination with partners, the Pacific Partnerships Coordinator, Program Quality Coordinator and Gender & Inclusion Senior Advisor and Finance & Grants;
   • Grant management and contract administration ensuring timely submission of donor grant reporting and any other requirements to donors.
2. Donor Relationship Management and Stewardship
   • Manage relevant quality, compliance and risk issues related to grants and activities;
   • Work with partners and other PPU colleagues to support, enable and facilitate links and learning engagement between partners, lifting up their voice to donors as well as regional and global fora;
   • Represent Pacific Partnership Unit on BHA programming to internal CARE Australia and CARE US units, BHA, bilateral and multilateral donors, other NGOs, research institutions, foundations, the media and the public.
3. Information Management
   • Maintain an overview of project activities and identify any trends or challenges as they arise
   • Support to and participation in programmatic and strategic learning;
   • Coordinate periodic reviews of the project, engaging key stakeholders, making proposals for changes and communicating changes with CARE US and BHA focal points;
   • Manage and maintain project information to ensure all project documentation is up-to-date This includes project files and maintenance of the PPU Project Tracker.
4. Team Management and Internal Collaboration
   • Manage annual performance appraisal and work planning processes with direct line reports;
   • Work collaboratively as a team on project implementation with the Finance and Grants Coordinator, the Program Quality Coordinator and the Gender and Inclusion Senior Advisor.

Qualifications:

• A Bachelor’s Degree in a relevant field, or equivalent experience.
• 7 years’ experience working in the humanitarian sector and/or international or community development with a focus on working with local partners, project operations, MEAL and program quality, experience in the Pacific is highly desirable
• Demonstrated experience working alongside local civil-society organisations, preferably in the Pacific, to support project implementation
• Ability to adapt ways of working depending on the partner organisation and country context
• Demonstrated experience implementing gender, disability and inclusion integration across project implementation
• Strong communication skills in cross-cultural environments, including the ability to speak and write effectively in English, with demonstrated experience preparing quality reports for donors
• Strong time management skills with the ability to work with limited supervision and remotely, and a consultative approach that is open to feedback
• Skills, behaviours and willingness to work collaboratively as part of small, geographically dispersed, but interrelated team, sometimes in different time zones
• Flexibility and willingness to support the work of CARE PPU broader portfolio should the need arise and including in new emergency responses.
• An understanding of CARE’s vision, mission and values, and a commitment to uphold the CARE’s Code of Conduct and Preventing Sexual Harassment, Exploitation and Abuse policy for the duration of the assignment.