The Transparency International Secretariat is currently seeking a Project Manager (50%) to manage the closure of our ‘”Promoting active citizen engagement to fight against corruption in South Eastern Europe” (ACE) project, funded by the German Ministry of Foreign Affairs, in our Projects Team.

The overall objective of the project is to enable rights holders and duty bearers in Bosnia and Herzegovina, Kosovo, North Macedonia, Montenegro and Serbia to participate in the fight against corruption towards improving the quality of democratic governance in the Southeast Europe. More specifically, the project applies a two-folded approach:

– targeting civil society to enable them to pursue their rights and to reject corruption through Advocacy and Legal Advice Centres (ALACs) and

– supporting advocacy actions oriented towards duty bearers to strengthen institutional frameworks that fight corruption.

The role requires a highly motivated and organised professional with sound experience in complex project management, donor relationship and reporting, monitoring, evaluation and learning (MEL) and excellent co-ordination and communication skills.

The two-year project started in July 2022 and is due to close in June 2024. This role will be responsible for managing the project to successful closure during its last nine months.

The successful candidate will be offered a contract limited for up to ten months, when the available funding ends.

Role Purpose: The Project Manager (ACE), is responsible for ensuring smooth implementation of the project, coordinating the work flow, financial and administrative management of the project and ensuring that agreed goals, best practice standards in project management and MEL, donor obligations and TI-S regulations are met relating to the project implementation by TI-S and partners. In particular, this role will manage successful closure of the project, including delivering a high-quality closing workshop and donor reporting.

Team: Projects Team

Reporting Line: Regional Sub-Team Lead (Americas, Europe, Middle East and North Africa)

Band: Band: PF2, Salary starting at €21,000 p.a.

Starting Date: As soon as possible (September 2023)

Contract Duration: Currently we can offer an employment contract limited for ten months

Working Hours: part time [50%; 20 hours per week]

Location: Transparency International Secretariat (TI-S), Berlin/Germany

MAIN ACCOUNTABILITIES OF THE ROLE

Based in the Projects Team, the Project Manager (ACE) will:

• Coordinate day-to-day project implementation of the ACE project, including activity planning, budget management, monitoring, and reporting, ensuring that all phases are consistent with the design and delivery schedule and internal processes and procedures, and striving for high-quality outputs and the greatest possible impact of project activities.
• Coordinate the preparation of all project management tools (project calendar, workflows, team collaboration plans, stakeholder and risk management, reporting documentation and MEL) together with relevant colleagues in other TI-S teams including Policy and Advocacy and Communications
• Work in close collaboration with the ALACs and Whistleblower Protection Lead and co-implementing partners, to support successful implementation of the project, particularly in efforts to monitor and evaluate project impact, plan advocacy and knowledge interventions and communication/outreach activities, and share experience across activities.
• Coordinate the organisation of institutional meetings and events as per the project calendar and ensure the timely and cost-effective execution of project activities and the organisation of related events, including an in-person meeting with implementing partners and the final online project workshop.
• Collaborate and communicate regularly with the Finance team to build accurate financial forecasts, including reviewing financial reports and identifying in advance areas of over- or under-spending, and flagging any urgent budgetary issues.
• Ensure work deliverables meet quality standards and donor compliance requirements, and proactively seek input from relevant internal experts as needed.
• Successfully manage the project to closure with high standards of reporting and data and documentation for MEL and knowledge management purposes.
• Coordinate donor engagement and relationship management in relation to the project, and work closely with the Fundraising Team to further TI-S efforts aimed at securing follow-on resourcing to continue the project.
• Build project relationships with external counterparts, communities of practice and stakeholders; contribute to external communications and media work as needed.
• Contribute to the overall functioning of the Projects Team by providing proactive and ad hoc support where necessary.

CANDIDATE PROFILE

In order to succeed in this role, candidates will need to meet the following:

• University degree in business administration, management, finance, social science, public administration, economics, or another relevant field
• 5+ years of project management and reporting experience with donor-funded projects in the civil society field – preferably with an International NGO or International Organisation – with demonstrated in-depth knowledge of project management best practices.
• Familiarity with donor rules and regulations, with previous German Ministry of Foreign Affairs experience an advantage
• Solid understanding of project MEL and results-based management approaches; and proven track record of supporting project learning
• Demonstrable experience of gender mainstreaming and incorporating inclusive approaches in project and knowledge management
• Experience with and/or a good understanding of advocacy and knowledge management concepts and processes
• Solid understanding of budget/financial management processes (working in collaboration with Project Accountants)
• Excellent organisational skills, structured approach to task management and ability to effectively manage complex projects in a fast-paced and dynamic environment
• Strong interpersonal skills and ability to communicate effectively with a wide range of external and internal stakeholders, and build collaborative relationships and informal influencing for project success
• Strong communication, teamwork and intercultural competencies, diplomacy, and political sensitivity
• excellent oral and written communication in German (essential – all donor communication is in German) 
• excellent oral and written communication in English
• Results-driven and resilient self-starter, highly motivated to contribute to project success and comfortable responding to complex and competing demands
• Commitment to the values and principles of Transparency International

WHAT WE OFFER

Joining the Transparency International Secretariat candidates can expect:

• the opportunity to become part of the global movement against corruption and make a positive contribution to the work of TI in the field of transparency and accountability working on a wide range of relevant and challenging issues
• a role with purpose, working in a team of engaged and enthusiastic experts in the field of anti-corruption, driven and united by the desire to fight corruption and achieve significant and large-scale replicable impact
• a dynamic, flexible and international working environment with peers representing 45+ different nationalities
• a high degree of collaboration and autonomy in a lean and agile organisation with flat hierarchies, streamlined decision-making processes and a shared leadership culture with servant leadership philosophy
• opportunities to learn and grow, including regular Show & Tell meetings and visits by external experts

Staff at TI-S enjoy a competitive compensation & benefits package designed for staff well-being and work life balance, incl.:

• financial contribution to German language classes
• generous time off with 30 days of annual leave per year and flexible working times around core hours 
• the possibility of Work from Abroad for periods of time (currently for up to 10 working days at a time for a maximum of 20 working days per calendar year), currently being piloted in an ongoing effort to increase virtualisation of work and foster highly collaborative remote work using MS Teams throughout the organisation
• Sodexo Restaurant Checks with plenty of options nearby the office for reduced prices for meals
• selection of fruits and hot drinks, summer and winter parties, and ‚Social Fridays’ with complimentary snacks and drinks
• reduced membership fees with Urban Sports Club
• a centrally located office in a vibrant metropolitan city with excellent public transportation connectivity at the river Spree

HOW TO APPLY

Interested candidates are invited to submit a CV ad cover letter explaining suitability against the criteria as set out in the candidate profile in English via the online recruitment system clicking on the button ‘Apply Online’.

Closing date for applications is 11.08.2023.

Only applications duly completed and received through the online recruitment system will be considered.

The Transparency International Secretariat is committed to creating an inclusive work environment where diversity is valued and where there is equality of opportunity. We actively seek a diverse applicant pool and therefore welcome applications from qualified candidates of all regions, countries, cultures and backgrounds. Existing permission to work in Germany is not a selection criterion and TI-S supports successful candidates in the process for applying for a work permit, if needed. Selection of staff is made on a competitive basis and we do not discriminate on the basis of national origin, race, colour or ethnic background, religious belief, sex, gender identity and expression or sexual orientation, marital or family status, age or ability. We kindly ask applicants to refrain from including in their application information relating to the above as well as from attaching photos.

DISCLAIMER

Please note that Transparency International does not charge any fees at any stage of its recruitment and selection process (whether at application, processing, testing, interviewing, traveling or otherwise). In addition, TI does not require or need to know any information relating to the bank account details of applicants.

FURTHER INFORMATION

To learn more about Transparency International please visit our website and follow us on social media:

Website: https://www.transparency.org

Twitter: https://twitter.com/anticorruption

LinkedIn: https://www.linkedin.com/company/transparency-international/

Instagram: https://www.instagram.com/transparency_international/

Facebook: https://www.facebook.com/TransparencyInternational