Pension Administrator (Finance) VN 149/2023
Philippines
JOB DETAIL
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the direct supervision of the Senior Financial Reporting Assistant and the overall supervision of the Head of Pension Administration Unit, the successful candidate will be responsible for the review of the participants’ monthly UNJSPF contributions, financial reconciliation, verification and process separation process.
Core Functions / Responsibilities
- Ensure accuracy and validity of the monthly review of all UNJSPF participants’ contributions, restoration and validation in close coordination with the Pension Contribution Administration Assistant and Pension Administrators.
- Review and reconcile the variances of all UNJSPF participants’ contributions. Closely collaborate with HR Personnel Administrators and HR/Finance Officers of participating missions regarding these issues to clear the variances.
- Responsible as backup support of the Senior Pension Administrator (Finance) on all financial reports and review.
- Act as second level support and provide guidance to the Pension Contribution Administration Assistant.
- Responsible for preparing and analyzing financial-related transmissions to UNJSPF.
- Respond to more complex Pension contribution inquiries and refer the most complex ones as appropriate.
- Maintain and import in PENSYS (Pension System) work related information of the participants, including new Salary scale and foreign exchange rates.
- Review and recommend process improvements.
- Coordinate with Separated UNJSPF participants in obtaining separation documents.
- Review, prepare and process all received separation documents to be submitted to UNJSPF Geneva.
- Monitor pending cases for UNJSPF benefits/payment.
- Assist in the preparation of the Year-End Report/Schedule for submission to the Fund and eventually the monthly data transmission through IPAS-FI (UNJSPF System).
- Assist in the reconciliation of the UNJSPF payments for financial analysis and reporting, including the accounting and reconciliation of such accounts with the UNJSPF in instances of Participant Reconciliation Exceptions (PRE) Reports received from the Fund.
- Responsible in maintaining the emails/tickets in the ticketing system related to financial in accordance with the service level agreement (SLA)
- Respond to basic information to staff on their Pension entitlements, instructions, and procedures in line with UNJSPF regulations.
- Exercise strict confidentiality concerning the disclosure of information to third parties.
- Ensure IOM’s compliance to the Regulations and Rules of the UNJSPF.
- Keep abreast and updated on UNJSPF developments.
- Perform other related duties as required.
Education
- University degree in Accounting, Finance or a related field from an accredited academic institution, with four years of relevant professional experience in the field of accounting and finance; or
- Completed High School Degree from an academic institution, with six years of relevant professional experience;
- Must be a Certified Accountant (CPA) or equivalent.
Experience
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles and internal controls;
- Experience in audit and reconciliation;
- Knowledge in accounting and financial reporting system
- Preferably, knowldegable with UNJSPF pension system or similar
- Knowledgeable in IOM/UN system an advantage;
- Computer literacy including proficiency in MS Office applications ;
- Good analytical and problem-solving skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion & respect for diversity
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
Integrity & transparency
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Professionalism
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies
Accountability
- Proactively seeks responsibility in delivering towards the goals of the Organization.
- Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
- Stands by the actions of team or department, publicly accepting ownership.
- Takes responsibility of own shortcomings and those of the work unit, where applicable.
Communication
- Speaks and writes clearly and effectively.
- Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
- Listens and seeks to understand without bias, and responds appropriately.
- Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
Managing and sharing knowledge
- Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
- Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
- Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
- Contributes to an environment that is conducive to innovation and learning.
Teamwork
- Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
- Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
- Shares credit for team accomplishments and ensures that the contribution of others is recognized.
- Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.
Delivering results
- Produces high-quality results and workable solutions that meet clients’ needs.
- Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
- Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
- Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 29 Aug 2023. VN Number and Position Title (VN 149/2023 – Pension Administrator (Finance) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
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