Pension Administrator VN 138-139/2023
Philippines
JOB DETAIL
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the direct supervision of the National Pension Administration Officer and overall supervision of the Head of Pension Administration Unit, the successful candidate is responsible for the administration of benefits and contributions with respect to staff enrolment/participation in the United Nations Joint Staff Pension Fund (UNJSPF).
Core Functions / Responsibilities
- Responsible for ensuring timely and accurate provision of all personnel and individual contributions related information, as well as supporting documentation required for the application of the UNJSPF Regulations and Rules, as supplemented and detailed in the Administrative Manual and Procedures, from entry into participation, throughout participation, up to and including separation from participation:
- Ensure enrolment of all entitled new staff members in the pension scheme, check that all validation and/or restoration of staff members is properly reported to the UNJSPF; provide the UNJSPF with all documents related to the separation of participants for the purpose of computing entitlements.
- Determine and review eligibility for re‐entry into active pension status and initiate necessary action.
- Administer and coordinate transfers of participants to or from another UNJSPF member organization.
- Determine eligibility and prepare advice to participants on “restoration” and “validation” of previous contributory/non‐contributory service, indicating statutory time limits; prepare listing of actions on monthly basis for reporting to UNJSPF;
- Verify and certify the Status Report Form (PENS A.3) for submission to the UNJSPF of new entrants, updates and changes in participant personal and work‐related information/record.
- Review all separation documentation and support documentation; validate information on the administrative documents for submission to UNJSPF Geneva for processing; verify that payment was established.
- Perform periodic global review of HR data in PRISM that affects pension contributions such as but not limited to: personal information, dependents, contracts, grades and steps, work rates, slwop, new entrants, re‐entrants, mission transfers, and separated.
- Coordinate with the Business Analyst of the required sub‐system, data fields, and functional reports for incorporation in the IOM Pension System and IPAS related issues.
- Test the functional results of the modules designed and incorporated in the IOM Pension System.
- Actively participate in the formulation, design, development and maintenance of the Pension System.
- Access and extract from the PRISM database participant related data and changes thereto; as well as, track voluntary contributions during SLWOP.
- Ensure accurate, organized and secure maintenance of the electronic and hard copies of procedural manual for Pension Fund activities.
- Collate, review, and verify the timely payment of the participant regular monthly contributions, contributions whilst on SLWOP, restoration, validation, and recognition.
- Ensure all actions are performed in strict compliance to the Regulations and Rules of the UNJSPF and IOM.
- Exercise strict confidentiality concerning the disclosure of any information regarding the UNJSPF participant data.
- Keep abreast and updated on UNJSPF developments.
- Update, inform and communicate to IOM‐UNJSPF participants and beneficiaries all changes related to the UNJSPF.
- Perform other related duties as required
Education
- University degree in Business Administration, Human Resources, Finance, or a related field from an accredited academic institution and with at least four (4) years of relevant professional experience; or,
- Completed High School degree from an accredited academic institution, with six (6) years of relevant professional experience.
Experience
- Good working knowledge of IOM HR/Pension Software, and SAP is an advantage.
- Experience in the application of social security schemes with respect to pensions, benefits and entitlements in a government or an international organization, preferably in a UN environment participating in the UNJSPF.
- Expert working knowledge of MS Office applications (MS‐Outlook in particular), Excel, Access and Word including the creation of report.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion & respect for diversity
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
Integrity & transparency
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Professionalism
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies
Accountability
- Proactively seeks responsibility in delivering towards the goals of the Organization.
- Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
- Stands by the actions of team or department, publicly accepting ownership.
- Takes responsibility of own shortcomings and those of the work unit, where applicable.
Communication
- Speaks and writes clearly and effectively.
- Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
- Listens and seeks to understand without bias, and responds appropriately.
- Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
Managing and sharing knowledge
- Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
- Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
- Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
- Contributes to an environment that is conducive to innovation and learning.
Teamwork
- Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
- Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
- Shares credit for team accomplishments and ensures that the contribution of others is recognized.
- Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.
Delivering results
- Produces high-quality results and workable solutions that meet clients’ needs.
- Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
- Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
- Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 04 August 2023. VN Number and Position Title (VN 138-139/2023 – Pension Administrator) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.
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