People Operations Management

• Help draft, agree and amend staff and freelance contracts for leagues across Europe;
• Liaise with the employer of record and payroll services for administering the employment of staff in Germany, France, Spain, Portugal, Greece, Denmark, Poland, Belgium;
• Remain up to date and comply with with relevant HR legislation in Germany;
• Manage the electronic vacation planning and overtime management in Personio, ensure team members take the necessary time off and do not delay taking “compensation” days for overtime;
• Support with payroll, provide relevant employee information (e.g. leaves of absence, sick days and work schedules);
• Organise and maintain personnel records in Personio and on our employer of record platforms;
• Answer employee queries about HR issues;
• Ensure compliance with legal labour requirements;
• Act as back-up to other Operations team members / the Managing Director.

Recruitment and Onboarding

• Keep the team’s recruitment policy up to date, share it with staff members;
• Organise and manage the recruitment process for filling existing and new positions;
• Advertise and promote job ads;
• Screen and shortlist candidates. Set and help prepare job interviews. Follow up with references provided by candidates as part of the job offer process;
• Help agree the employment details and contract;
• Advise staff members on work-related equipment;
• Once a new staff member is hired, organise their induction and onboarding, coordinating with other relevant team members.

Development, Retention and Cultural Initiatives

• Keep the team objective-setting materials up to date, and support their use;
• Oversee and support employee appraisals by line managers;
• Together with the Managing Director and of Operations, develop and oversee HR policies, including on salary scales, salary development, benefits, trainings etc;
• Oversee and encourage trainings to support staff members’ identified needs;
• Organise the ending of contracts, handover and exit interviews for departing staff;
• Coordinate the internal policy for resolving conflicts and taking disciplinary action;
• Help define and align the team with BFF’s mission and values;
• Develop tools and initiatives to evaluate and strive to improve the team’s culture;
• Identify team issues and propose ways to address them;
• Organise informal check-ins and team building activities, online and in person;
• Take initiatives to increase job satisfaction.

Required skills & experience

• Excellent spoken and written English and German;
• At least five years experience in human resource management;
• Relevant education, training or professional qualifications;
• Demonstrable experience with developing rules and processes related to human resource policies;
• Knowledge and at least three years experience with German employment legislation;
• Ability to communicate clearly and concisely, especially when responding to queries by leagues;
• Proficiency in using google productivity tools (docs, slides, calendar, etc.) and excel;
• Demonstrated commitment to diversity and inclusion through continuous development, and proactively managing bias;
• Strong interpersonal skills, and ability to build common cause and reach agreements;
• Highly organised and capable of balancing multiple priorities;
• Confident working remotely with a broad range of people from different countries, cultures, and backgrounds;
• Strong attention to detail;
• Passion for research and understanding complex issues;
• Passionate about promoting a healthy, environmentally friendly, and fair society.

Desirable skills & experience

• Understanding of civil society organisations and the non-profit sector;
• At least two years experience in line management or as a task giver;
• Knowledge of employment legislation of any or many of the following countries: Greece, Spain, France, Belgium, Poland, Portugal;
• Experience with Personio and with working with Employees of Record.;
• Knowledge of other European languages;
• Understanding of energy and climate campaigning;
• Legal or accounting experience is a plus.

• We offer competitive compensation packages tailored to each region.
• Flexible work policy: We empower our team to work when and where they are most productive with our flexible work policy.
• Training budget: We have a dedicated training budget for each team member.
• Team building: We prioritise building connections with an annual team retreat.
• Feedback: We foster a culture of growth with regular performance reviews and feedback.
• Commuting and home working: We make work easier by covering equipment and commuting costs in Berlin and providing support for remote work in other European locations.

At Beyond Fossil Fuels, we believe that diversity, equity, and inclusion are essential components of our success, and we are dedicated to building a culture that reflects these values.

If this opportunity sounds exciting to you, please apply via our online application with a short CV and a one-page cover letter in English until the end of the day on 2 September 2024.