The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The International Energy Agency (IEA) is an intergovernmental organisation committed to advancing security of energy supply, economic growth and environmental sustainability through energy policy co-operation.  The IEA operates as an autonomous body within the framework of the OECD. Both the IEA and the OECD seek opportunities to work with an increasing number of non-member countries of growing importance to the world economy. The Agency aims to foster the contribution of the energy sector to economic development and environmental sustainability across the globe.

The IEA seeks a Personnel Data and Human Resources (HR) Officer to support the Agency’s recruitment strategy and day to day staff administration. The Agency recruits energy professionals from a wide range of backgrounds to work on global energy challenges.

The chosen candidate will be a part of the HR Team in the Office of Management and Administration and will report to the HR Manager and work in close collaboration with the IEA’s Human Resources team, the Finance Unit and IEA managers and staff, as well as with OECD HRM teams.

Main Responsibilities

Human Resource co-ordination

·         Assist with staff-related actions (contracts, staff mobility, career development, teleworking arrangements, absences, follow up of probationary period reports, etc.).

·         Co-ordinate performance management exercises and assist in preparing annual People Review meetings for the Management Team and HR Business Partners.

·         Advise staff on operational HR procedures.

·         Assist in the implementation of HR management reforms, as necessary.

·         Prepare and communicate information on policies, procedures and best practices.

·         Actively stay abreast of corporate HR management reforms, deadlines, guidelines and best practices.

·         Co-ordinate daily IEA HR operations, including weekly reporting and liaising with OECD HRM.

·         Develop and demonstrate a good knowledge and understanding of the OECD’s human resources management programmes, processes, procedures, policies and practices.

·         Support the IEA recruitment process for officials and staff for the Agency.

·         Participate in the recruitment of trainees, staff and Staff on Loan and liaise with HRM and BIPD to ensure timely and accurate processing through appropriate OECD systems.

Personnel Data co-ordination 

·         Oversee and co-ordinate the data produced by the HR Officers in the team

·         Oversee the maintenance needs of the IEA’s Personnel Data Management tools

·         Participate in the procurement needs for Personnel Data Management tools.

·         Maintain personnel management files and other files relating to recruitment and human resources.

·         Maintain contact with administrative representatives throughout the IEA’s Directorates and Divisions/Offices

·         Prepare staff financial commitments for recruitment and contract extensions. Update information as appropriate on the IEA Staff Plan.

·         Respond to internal and external queries on human resources reporting related and other administrative matters. 

Ideal Candidate Profile

Academic Background:

·       Post-secondary education, with training in human resources management, personnel data management or equivalent experience in a similar role.

Professional Background:

·       Confirmed experience working in a similar role in human resources management, personnel data management or recruitment. Experience in an international environment would be an advantage.

·       Experience in project and workflow management in a complex, high-pressure environment.

·       Very good knowledge of the OECD staff and financial rules and regulations and their application would be an advantage.

Tools:

·       Knowledge of the OECD’s administrative tools (TALEO, SAP HCM, SEM) or ability to acquire that knowledge quickly.

·       Experience in Microsoft Access would be an advantage.

Languages

·       Fluency in the IEA’s official language (English) and knowledge of the other OECD language (French), with a commitment to reach a good working level.

·       Knowledge of other languages would be an asset.

Core Competencies

For this role, the following competencies would be particularly important: Achievement focus, Flexible thinking, Managing resources, Teamwork, Client focus, Diplomatic sensitivity, Organisational knowledge, Organisational alignment.

Please refer to the OECD Core Competencies and the level 2 indicators. 

Contract Duration

·       2-year fixed term appointment, with the possibility of renewal.

What the OECD offers

·       Monthly base salary starting from 4,421 EUR, plus allowances based on eligibility, exempt of French income tax.

·       Click here to learn more about what we offer and why the OECD is a great place to work.

·       Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

·       Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant. 

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen towards mid-July and panel interviews are planned towards the end of July.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 65.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities. 

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.