Job Information

Position Status: Permanent

Activity Rate: 100% (37.5 hours/week)

Salary Grade: Level B on the MSF Canada Salary grid $58,762 per year (non-negotiable)

Status: Must be legally authorized to work in Canada; MSF Canada is not in the position to support a work permit process for any applicant outside of Canada

Benefits: Health Spending Account, Lifestyle Spending Account, group insurance (Life, Dependent Life, AD&D), Peace of Mind plan (i.e. prescription drugs, accidental dental, hospital care, etc.), 5% RRSP contributions (no matching required), starting 4 weeks’ Vacation/year, flexible work hours, annual professional development budget, Employee and Family Assistance Program (EFAP), and a positive and innovative office culture grounded in our core values of humanity, integrity and results.

Impact Statement

The Philanthropy Coordinator will support the Philanthropy Team (PT) by processing gifts across the Major Giving, Corporate and Foundations, and Planned Giving units. They will report to the Associate Director of Philanthropy and improve the donor experience by providing consistent and timely gift processing and strengthen internal fundraising systems in collaboration with the broader Fundraising department and the Finance and Administration department.

Key Areas of Responsibility

• Manage the timely, accurate and effective administration of all philanthropy gifts from the point of physical or electronic mail to delivery of tax receipts. This includes uploading, managing, and filing records of this information to SharePoint and the Raisers Edge database
• Ensure Philanthropy data is accurate and up to date, by monitoring data input by the Philanthropy team, updating profiles and working in collaboration with the Data Strategy Unit
• Provide general administrative support for the Associate Director of Philanthropy and the Philanthropy team

Job Specific Competencies

• Gift administration; accurate and timely processing of gifts
• Knowledge of database maintenance; Update, edit and validate donor data
• Administration; Knowledge of administration activities; ability to carry out administration tasks effectively and efficiently support team

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MSF Transversal Core Competencies

• Commitment to MSF Principles; Proficiency level 1: Demonstrates Knowledge of and Accepts MSF’s Principles
• Cross-cultural Awareness; Proficiency level 2: Recognizes and Respects Different Points of View
• Results and Quality Orientation; Proficiency level 3: Improves Performance and Sets Ambitious and Realistic Goals
• Planning and Organising; Proficiency level 3: Follows Up, Plans Activities and Sets Priorities
• Teamwork and Cooperation; Proficiency level 2: Shares Information and Coordinates with Team and/or Others
• Networking and Building Relationships; Proficiency level 2: Develops and Diversifies Networks

Knowledge and Experience

• Demonstrated professional experience in the fields of records management, legal assistance, fundraising, or office administration
• Demonstrated computer literacy, including ability to use word processing, spreadsheet and database software, to search the internet for research purposes and to learn new Windows-based programs
• Previous experience with Raiser’s Edge, Salesforce, or equivalent database
• Demonstrated interpersonal, written, and oral communications skills
• Proven administrative skills including keen attention to detail with ability to track multiple projects at one time
• Organizational and time management skills with a proven ability to prioritize and balance diverse workloads

Education, Certifications, and Languages

• Proficiency in English

Application

Interested candidates are invited to apply by providing their resume and responding to the online application questions (in lieu of providing a cover letter). The deadline for applications is Thursday, 22 June 2023 at 9am EDT. Only electronic applications will be accepted.

NOTE: Any questions or concerns regarding accommodation and accessibility may be addressed to [email protected].