UNCDF makes public and private finance work for the poor in the world’s least developed countries. With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development. UNCDF’s financing models work through two channels: financial inclusion that expands the opportunities for individuals, households, and small businesses to participate in the local economy, providing them with the tools they need to climb out of poverty and manage their financial lives; and by showing how localized investments — through fiscal decentralization, innovative municipal finance, and structured project finance — can drive public and private funding that underpins local economic expansion and sustainable development. By strengthening how finance works for poor people at the household, small enterprise, and local infrastructure levels, UNCDF contributes to SDG 1 on eradicating poverty and SDG 17 on the means of implementation.  By identifying those market segments where innovative financing models can have transformational impact in helping to reach the last mile and address exclusion and inequalities of access, UNCDF contributes to a number of different SDGs.

UNCDF Office of Financial Management Services (OFMS) is based in UNCDF Headquarters, New York along with out-posted staff across regional offices and multiple country locations. OFMS team works to enhance the institutional effectiveness of UNCDF through operational solutions, development of management policies, prescriptive content, and overall management of all operational, resource management and financial aspects of the organization. OFMS oversees policy adherence, safeguarding UNCDF and Executive Secretary’s accountability while providing advisory, transactional services and support to UNCDF in its core functional areas of accounts and finance; human resources; operations and procurement; and information technology.

The Procurement Analyst is part of FMS regional capacity and to be based in Suva, Fiji . The role reports to Regional Operations Manager and under overall guidance of Chief Office of Finance and Management Services (FMS) and is expected to work closely with programme and HQ FMS operations colleagues. This role is expected to provide support in execution of the full range of programme support in areas of procurement, operations and HR for Asia and Pacific, in accordance and compliance with UNCDF rules & regulations, ensuring accuracy, transparency.

• Compliance of all procurement processes according to UNCDF procurement rules, regulations and policies, implementation of corporate operational strategies.
• Provision of advice on procurement strategies, policies and plans affecting CO operations, delivery of practice advisory, knowledge and learning services.
• CO business processes mapping and establishment of internal Standard Operating Procedures in Procurement and Logistical and other support as required.
• Constant monitoring of all procurement cases covering both and not limited to UNCDF projects in Asia and Pacific.
• Knowledge building and sharing with regards to procurement management and operations in the CO, organization of staff trainings, synthesis of lessons learnt/best practices, and sound contributions to UNCDF knowledge networks and communities of practice.

Ensures efficient procurement (both on and off ERP platform) and logistical services management and oversight of the Procurement team focusing on achievement of the following results:

• CO compliance with corporate rules and regulations in the field and management of the CO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement.
• Management of the CO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNCDF rules and regulations.
• Manage UNCDF assets, facilities and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the CO’s assets.
• Develop procurement planning and ensure procurement processes are on track, once the procedures are engaged. Draw up specifications for the equipment required for procurement in close consultation with programme and ensure proper operation, maintenance and appropriate distribution of such equipment.
• Lead the implementation of procurement processes including preparation of bidding documents (on and off-quantum), collection of quotations, bids or proposals and making sure that all the procurement activities are performed as per UNCDF procurement rules and process/project requirements. Create Purchase Orders (Pos) in ERP systen and manage POs.
• Assist to develop TOR, fill-up different forms, prepare meeting minutes/reports/check-list for procurement of goods and services/consultants.
• Preparation and submission of the procurement cases related to District Road Rehabilitation Fund (DRRF) to the Contract Asset and Procurement (CAP) committee and assist in the preparation of contract documents. Develop and maintain vendor scorecards and carry out regular assessment of vendor performance.
• Constant monitoring and analysis of the procurement, advise Project Manager for readjustment of the procurement budget allocation, advice on legal considerations and risks.
• Organization and coordination of customs clearance, insurance and registration of received equipment, organization of workshops, conferences, retreats and preparation of inventory reports for the management and audit purpose as required.

Ensure implementation of the  sourcing strategies to find best values in the marketplace and align procurement strategy to project goals:

• Lead DRRF-relevant rosters and data-bases of suppliers and partners, in collaboration with procurement section.
• Continuously update on procurement issues and ensure that procurement tasks and activities are addressed timely and with due diligence.
• Tracking of all procurement processes up to delivery, acceptance and payment and inform DRRF Management.
• Ensure efficient project procurement i.e. technical bids, financial bids, proposals and contracts following the provisions of the procurement principles Ensure quality and on time procurement of project goods/services.

Lead procurement knowledge building and knowledge sharing in regional office:

• Organize procurement training for operations and project staff.
• Organize procurement training for vendors on e-procurement modules.
• Synthesize lessons learned and best practices in procurement.
• Make sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Achieve Results:    
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:    
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:    
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:    
LEVEL 1: Adapts to change, constructively handles ambiguity/ uncertainty, is flexible

Act with Determination:     
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:    
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:    
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Direction & Strategy: Systems Thinking    
Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Direction & Strategy: Portfolio Management
Ability to select, prioritise and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment

Business Management: Risk Management    
Ability to identify and organize action around mitigating and proactively managing risks

Procurement: Strategic Sourcing    
Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Procurement: Contract Management    
Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Procurement: Data Analysis    
Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making

Procurement: Stakeholder Management     
Ability to work with incomplete information and balance competing interests to create value for all stakeholders

Required skills:     

• Experience of working in an international organization environment with a multi-cultural environment.
• Proven experience of effective partnership development with national counterparts and stakeholders.

Desired skills in addition to the competencies covered in the Competencies section:    

• Previous experience in UN/UNDP is an added advantage.
• Experience and understanding of budgeting, forecasting, and financial effect of procurement decisions is advantageous.
• Proven experience in proactively identifying and resolving procurement difficulties is desirable.

Required Language(s):     

• Fluency in English is required. Working knowledge of another UN Language is desired.

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