Org. Setting and Reporting

Org. Setting and Reporting:
This position is in the United Nations Mission in South Sudan (UNMISS) Procurement
Section’s Unit 3. The incumbent usually works under the supervision of Unit Supervisor or
Section Chief.

Responsibilities

Responsibilities
Within delegated authority, the Procurement Assistant will be responsible for the following
duties:
• Review specification and scopes of requirements for goods and services to ensure that they
are concise, generic, and unambiguous and amended them to ensure efficient procurement.
• Prepare source section plan for the required goods and services.
• Prepare solicitation document which accurately and fully reflect the requirements.
• Review the technical evaluation reports (TERs) to ensure that the evaluation criteria
specified in the solicitation documents are followed during the evaluation of
bids/proposals/quotations.
• Perform commercial evaluation of the proposal submitted.
• Ensure that the recommendations resulting from commercial evaluations are logical,
justifiable and in accordance with the UN Financial Regulation and Rules.
• Prepare Purchase Orders/Contracts and monitor the delivery of Purchased goods and
services.
• Monitors status of existing requisitions, maintain contact with suppliers to ensure timely
delivery of goods and services.
• Consistently applies appropriate policies, guidelines, procedures, and processes.
• liaises with concerned parties at all stages of the procurement process
• Maintain close cooperation with internal stakeholders by providing ongoing feedback as
needed (e.g. Procurement process, status of cases etc.) to facilitate better and timely
communication and problem solving.
• Update the maintenance of all logs used to monitor/record the Units activities.
• Performs other duties as assigned.

Competencies

Professionalism:
Knowledge of procurement policies, procedures, and processes. Knowledge of financial rules
and regulations and ability to research and gather information from variety of standard.
sources and to apply good judgment in the context of assignments given. Shows pride in work
and in achievements. Demonstrates professional competence and mastery of
subject matter. Is conscientious and efficient in meeting commitments, observing deadlines
and achieving results. Is motivated by professional rather than personal concerns. Shows
persistence when faced with difficult problems or challenges; remains calm in stressful
situations. Commitment to implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of work.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by
genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team
agenda before personal agenda. Supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position. Shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities
and assignments; adjusts priorities as required. Allocates appropriate amount of time and
resources for completing work. Foresees risks and allows for contingencies when planning.
Monitors and adjusts plans and actions as necessary. Uses time efficiently

Education

High school diploma or equivalent is required.

Work Experience

A minimum of five (5) years of professional experience in procurement, contract
management, contract administration or related area is required.

Experience in procurement or closely related functions within the UN common system or
other comparable international organization is desirable.

Experience working with Enterprise Resource Planning (ERP) system (such as Umoja SAP)
or similar system is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For the
position advertised, fluency in English oral and written is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff, as per the Secretary General´s Gender Parity Strategy. Female candidates are strongly encouraged to apply for this position.

This post is located in Wau. Please note that anyone selected will be required to report for duty in that location on the agreed date and will also be expected to arrange their own accommodations. There is no UN provided accommodation. If the selected candidate is unable to report to the identified Duty Station, the contract will be considered void.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.