Procurement Officer
JOB DETAIL
The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal opportunity and an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, ethnicity, sex, national origin, age, religion, disability, sexual orientation and gender identity.
Purpose of the Position:
In accordance with established procurement rules and the principles of public procurement, the purpose of this role is to develop and execute procurement strategies; ensure that procurement policies and procedures meet internal and external compliance requirements around diversity, social responsibility & sustainability goals; and take a lead role in strategic procurement planning; establish, monitor and evaluate supply agreements; and contributing to contractual negotiations.
Objectives of the Programme:
The objective of the Centre is to provide trusted ICT services and digital business solutions to its Clients and Partner Organizations.
Main duties and responsibilities:
The incumbent will work under the direct supervision and guidance of the Head of Procurement (MSP) within Management and Strategy Division (MS), and in close collaboration with procurement team members and relevant stakeholders across all Divisions, on the following responsibilities:
- Support the Head, MSP, in implementing UNICC procurement strategy based on strategic sourcing goals and good practices Manage a portfolio of goods and service contracts, including contractual aspects of acquisitions, establishment of ad hoc agreements or special contractual arrangements Coordinate, monitor, and execute annual procurement plans from Divisions/Sections, including all relevant service contracting requirements
- Review and develop when appropriate Terms of Reference (TORs) for specific requirements and consult with Business Owner and other relevant stakeholders to achieve clear objectives in the contracting of services related to public procurement principles
- Identify and implement relevant supply strategies and procurement modalities for specific contracting activities
- Manage tender processes, issue, review and approve contracts and Long-term Agreements (LTAs) in compliance with the UNICC/WHO Financial Rules and Regulations, procurement guidelines, and all other applicable procurement procedures
- Negotiate terms and conditions with Business Owners and suppliers, including legal terms in consultation with the UNICC Senior Legal Policy Officer, prices, conditions etc.
- Provide advice and guidance to managers and relevant internal clients concerning service contracting, contractual conditions and contracting processes in general
- Evaluate supplier’s performance with respect to agreed contractual deliverables. Recommend, Document and implement required corrective actions when necessary
- Identify and propose to the Head, MSP, opportunities for improvement with regard to procurement processes. Leverage on digital solutions whenever possible
- Other: Provide other ad hoc support either within the team or in other teams as required – this includes the participation in special projects or support to service delivery for short period of time on a part-time or full time basis upon request from the senior management
Recruitment Profile
Experience and Skills required:
Essential:
- A minimum of five (5) years of relevant professional experience in procurement and contracts management and operations, Good experience in procurement planning, negotiating and administering service contracts
- Sound practical knowledge of public procurement principles, rules and regulations
- Sound knowledge of procurement operations and processes including Procure-to-Pay modules in ERP
- Sound knowledge of best practices of sourcing, planning and vendor evaluation
- Collaborative and oriented to internal customer service
Desirable:
- Relevant experience in legal analysis and market research
- Experience in Power BI and procurement reporting
Education*:
Essential:
- Advanced university degree or equivalent in business administration, public administration, engineering or IT or other similar area. A first-level university degree in business administration, public administration, engineering or IT or other similar area in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree
Desirable:
- Industry relevant qualifications, such as from the Chartered Institute of Purchasing & Supply (CIPS) or equivalent
- Additional study or training in law or a recognized qualification / certification in procurement
Languages:
- Expert knowledge of English is required
- Intermediate knowledge of French or Spanish is desirable
Global Competencies:
- Teamwork: Develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts.
- Communicating: Expresses oneself clearly in conversations and interactions with others; listens actively. Produces effective written communications. Ensures that information is shared.
- Respecting and promoting individual and cultural differences: Demonstrates the ability to work constructively with people of all backgrounds and orientations. Respects differences and ensures that all can contribute.
- Knowing and managing yourself: Manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity. Seeks opportunities for continuous learning and professional growth.
- Producing results: Produces and delivers quality results. Is action oriented and committed to achieving outcomes.
- Moving forward in a changing environment: Is open to and proposes new approaches and ideas. Adapts and responds positively to change.
Other Information
Compensation:
Annual Salary Estimation (net of tax at single rate):
- Valencia (Spain), including post adjustment (34,0% on July 2023): US$ 84,007.
UNICC also offers generous leave and absence allowances, flexible working hours, overtime compensation, teleworking, access to training, and depending on eligibility other benefits such as relocation grant, dependency allowance, language allowance, or education grant.
Closing date for applications:
Applications will be accepted until midnight (Geneva Time) on 10 September 2023.
Notes:
- Technical and/or personality tests may be carried out as part of the selection process
- Only short-listed candidates will be contacted
- Though you may not be selected for this advertised position, the UNICC will keep your application in a roster if your profile is deemed to be of potential interest for the Centre. You may thus be solicited by our HR department to participate in an interview for another position
* For UNICC staff members who do not meet the minimum educational qualifications, please refer to the applicable WHO e-Manual Annex 6 – Guidelines on Standard Minimum Experience Exposure and Education Requirements
The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal opportunity and an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, ethnicity, sex, national origin, age, religion, disability, sexual orientation and gender identity.
For applications to be valid, they must contain a motivation letter and the filled Personal History Form.
