DUTY STATION

Geneva, Switzerland

COMMENCEMENT OF DUTY

To be determinedNATURE OF APPOINTMENT

Variable (depending on needs of Department/Division)
18 months

Organizational Unit

Procurement and Contract Management (PCM) Section
Governance Services Department

WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.DUTIES AND RESPONSIBILITIES

Under the overall guidance of the Chief, Procurement and Contract Management (PCM) Section, the incumbent will perform the following duties:

(a) Plan procurement actions to procure a variety of goods and services of a general nature;

(b) Review and analyse technical specifications to ensure completeness, accuracy and competitive qualities, and identify optional courses of action;

(c) Assist staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs;

(d) Encourage the use of sustainable considerations in the ToR by providing internal clients with relevant guidance;

(e) Solicit and evaluate bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements, as assigned by the Chief, Procurement and Contract Management Section;

(f) Compile and present procurement data; prepare all relevant supporting documents and recommend approval of the contract or purchase order; may authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official;

(g) Conduct market and supplier research;

(h) Prepare a variety of reports, correspondence, and documents (e.g. purchase orders, contracts and amendments) on procurement-related matters;

(i) Prepare Note to File (NFT) for waiver requests and review and clear inter-office memoranda from clients;

(j) Contribute, as the prime contact person, to developing and deploying procurement dashboards in line with established key performance indicators (KPIs) for compliance reviews and related monitoring;

(k) Organize and maintain relevant sections of the Procurement Page of WMO Intranet page to facilitate easy access for clients to services and to a knowledge platform;

(l) Proactively collaborate with Project Managers with a view to set up, amend or extend Long-Term Agreements;

(m) Performs other work-related duties as assigned.

The Secretary-General may appoint a candidate at a grade below the advertised grade of the post, with the possibility of promotion to that grade within three years of appointment, subject to satisfactory appraisal of performance.The position has a fixed term of 18 months. Before the end of the term, an evaluation will be undertaken in light of the implementation of a new ERP system. As such, there should be no expectation of a continuation of this position beyond the original 18 months term.

Additional Information:
Only applicants in whom WMO has a further interest will be contacted.
Shortlisted candidates may be required to sit a written assessment and/or an interview.Date of issue of vacancy notice: 6 November 2023