Procurement Officer
JOB DETAIL
DUTY STATION
Geneva, Switzerland
COMMENCEMENT OF DUTY
To be determinedNATURE OF APPOINTMENT
Fixed-term – 2 years
Organizational Unit
Procurement and Contract Management Section
Governance Services Department
WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.DUTIES AND RESPONSIBILITIES
Under the overall supervision of the Chief of Procurement and Contract Management Section, the incumbent will perform the following duties:
a) Analyse project procurement plans submitted by Requesting units. Plan associated procurement actions, involving analysis of a wide range of procurement issues, and identification of possible courses of action;
b) Engage in consultations with the Requesting officer(s) and provide advice on the specifications, delivery dates, possible suppliers and optimal procurement strategy;
c) Review solicitation documents in relation to extra-budgetary funded WMO projects and provide guidance on embedding sustainability, including gender-responsive procurement, along the procurement processes initiated by requesting units;
d) Develop and formulate procurement project strategies and design solutions to resolve issues/conflicts arising from complex procurement projects, in consultation with Chief, Procurement and Contract Management Section;
e) Prepare/oversee tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation), by using WMO e-tendering system, based on the nature of requirements and cost of procurement involved;
f) Respond to the requisitioning units and recipient entities on the full range of procurement issues, providing advice at all stages of the procurement cycle with full compliance to WMO Process and Rules;
g) Develop and prepares highly complex contracts for procurement of non-routine and technologically advanced commodities or long-range services in support of WMO technical departments;
h) Advise the requesting units and recipient entities on contractual clauses in consultation with concerned legal specialists as required. Ensure adherence to contractual agreements, issue amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations;
i) Extract specific data, compile, and maintain statistics and prepare analytical reports for management, relating to the procurement activities of the Procurement and Contract Management Section with particular emphasis on those related to extra-budgetary funded projects;
j) Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects;
k) Establish and maintain work program and schedule for ongoing/new projects and contribute to the process of procurement planning including the associated activities;
l) Participate in negotiations with senior supplier representatives;
m) Conduct market research to keep abreast of significant market developments, research and analyse statistical data and market reports on the world commodity situation, production patterns and availability of good and services;
n) Identify new technologies and products/services, evaluate and propose potential supply sources to supervisor, and participate in the incorporation of research results into the procurement program;
o) Provide guidance to new/junior staff and interns;
p) Present procurement cases and present them before WMO Procurement Committee on Contracts;
q) Perform other relevant duties as assigned.
| QUALIFICATIONS | ||
| Education Advance university (Master’s) degree in Law, Economics, Business Administration, Project Management, Procurement or Logistics. Experience in Contract Law, Project Management professional certifications, such as Project Management Professional (PMP), as well as procurement UNDP CIPS Level 4 certificate or equivalent are an asset. |
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| Experience • A minimum of five (5) years of relevant professional experience is required. • Experience in the area of project procurement, procurement of IT and complex equipment as well as in logistics are an asset. • Experience working with Enterprise Resource Planning (ERP) systems, such as Oracle or similar, and with e-tendering systems is desirable. |
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| Other requirements • Proven ability to draft high-quality reports, documents, and correspondence. • Sense of responsibility, maturity of judgement and initiative as well as excellent interpersonal and communications skills. • Ability to work in a multicultural environment and to foster diversity and team spirit. |
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| Languages Excellent knowledge of English (both oral and written). Knowledge of French is desirable. Knowledge of other official languages of the Organization would be an advantage. (Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.) |
The Secretary-General may appoint a candidate at a grade below the advertised grade of the post, with the possibility of promotion to that grade within three years of appointment, subject to satisfactory appraisal of performance.
Possibility of renewal subject to the availability of funds and pending satisfactory performance after an initial probationary period of one year which can be extended up to a maximum of two years.
| SALARY AND ALLOWANCES | |
| Annual net base salary on initial appointment is: US$ 64121 | |
| Annual post adjustment on initial salary is: US$ 56683 (in addition to the net base salary) | |
Additional Information:
Applications should be made online through the WMO e-recruitment system at https://erecruit.wmo.int/public/.
Do not send your application via multiple routes. Only applicants in whom WMO has a further interest will be contacted.
Shortlisted candidates may be required to sit a written test and/or an interview.Date of issue of vacancy notice: 22 July 2024
