Procurement Officer(P3)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Office of Procurement Services procures goods and services with over 180M Euros per year, a third of which is for delivery to counterparts in Member States, and the remainder is for delivery to the IAEA’s Headquarters in Vienna, and its offices and laboratories. The Division procures, among others, specialized construction services, specialized equipment for use in the wide range of areas related to nuclear and radioactive technologies, activities and material, including medical area, as well as various laboratory supplies and analytical instruments.
Main Purpose
Reporting to the Team Leader, the Procurement Officer is responsible for the procurement of a variety of commercially-available goods and services.
Role
The Procurement Officer is a contracting and negotiating authority within delegated limits. Specifically, he/she is:
a Specialist in the procurement of a specific range of commodities and services;
an agent promoting the principles of best value for at all stages of the procurement cycle; and
an analyst reviewing existing policy, processes and procedures and recommending improvements.
Functions / Key Results Expected
As an expert for a particular category of goods and services, research and analyse the market, demand, stakeholder’s requirements, develop standards and criteria for the evaluation of goods, services and suppliers, and develop and implement a variety of procurement strategies.
Initiate and follow through on medium complex procurement projects.
Prepare medium complex Procurement Plans and propose a Procurement Strategy and issue tenders and contracts for goods, equipment and services.
Lead the evaluation committee members, ensure that different options and outcomes are considered.
Document results in a procurement plan and exercise signatory authority for procurements up to Euro 100 000.
Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked.
Meet with vendors to discuss performance issues that may have occurred.
Keep abreast of best practices and makes recommendations for continuous process and policy improvements.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Commitment to continuous process improvement | Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements. |
| Partnership building | Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals. |
| Persuasion and influencing | Persuades and influences effectively by building support for ideas and initiatives through the effective presentation of facts and evidence. Identifies and anticipates partner and stakeholder needs to gain their commitment. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Administrative Support | Data Management | Ability to analyze information, identify critical elements, assess consequences of different courses of action, and draw logical conclusions. |
| Administrative Support | Guidance and Training | Ability to actively share knowledge and information with others and adopt a learning approach towards work through training, mentoring or networking. |
| Procurement Services | Oracle Procurement | Familiarity using Oracle Procurement/iProc will be an asset. |
| Procurement Services | Procurement | Ability to be open to new ideas, understand the need for change, and adapt accordingly. Ability to identify and propose solutions to challenges. |
Qualifications, Experience and Language skills
- University degree in Business Administration, Public Administration, Commerce, Engineering, Science, Law or other relevant discipline.
- At least five years of progressively responsible professional experience in high volume procurement operations of which at least two at the international level or in a company related to Agency’s mandate.
- Knowledge of international trading practices and of a sector related to the Agency’s mandate is an advantage.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 32894*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
