1. Role and responsibilities

Reporting to the Procurement Coordinator, the Procurement Team Leader will manage the accountable, efficient and timely procurement of goods, works, and services for the NRC Jordan Programme in compliance with NRC’s internal policies and donor regulations.

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. Details belong in the Work and Development plan.

• Management of project staff
• Implement a plan of action for a delegated portfolio of support function’s projects (activities, budget and project documentation).
• Day to day follow of progress in project implementation.
• Ensure adherence and compliance with NRC policies, support function tools, handbooks and guidelines.
• Ensure that projects target beneficiaries most in need, and explore and asses new and better ways to assist.
• Promote and share ideas for technical improvement.
• Prepare periodic progress reports and other documents.
• Ensure capacity building of project staff and transfer of key skills.
• Liaison and collaborate with relevant local authorities and stakeholders.
• Promote the rights of internally displaced/returnees In line with the advocacy strategy.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.

Specific responsibilities

• Collaborate with the procurement team, analyze data, and provide insights to enhance efficiency and compliance.
• Support in conducting regular audits and generating monthly reports for procurement activities.
• Conduct regular assessments and collaborate with relevant teams to establish standardized processes and systems for efficient, secure, and accurate filing of supporting documents.
• Conduct analytical studies to evaluate the efficiency and effectiveness of the procurement process, focusing on both framework agreements and one-off contracts. Assess cost-benefit, compliance, supplier quality, and risk to inform decision-making and improve procurement practices.
• Ensure local procurement conducted is in compliance with NRC and donor procurement policies and procedures, conducting regular spot checks of procurement files to ensure said compliance.
• Ensure paper and electrical records are maintained in a systematic manner in line with NRC’s standard procurement procedures, providing a clear auditable trail.
• Source appropriate suppliers in the local and/or international market for procurement of goods and/or services based on specifications provided by programme or support staff. And conduct regular market surveys and supplier pre-qualification for commonly purchased goods and services, maintaining an up-to-date supplier database with key supplier information.
• Establish and maintain good and professional working relationships with suppliers, service providers, and contractors whilst strictly adhering to NRC’s anti-corruption guidelines and NRC’s code of conduct.
• Contribute and provide information to assist in the development of procurement-related SOPs, systems, procedures, and templates both at the Country Office and the Area Office levels.
• Provide guidance and support to NRC Jordan staff in all procurement processes, including training on policies and procedures, in coordination with the Procurement Coordinator.
• Manage high-value procurement activities for goods and services, develop Framework Agreements, and oversee contract management, including supplier performance evaluation and expenditure monitoring.
• With the support of the Procurement Coordinator, guide NRC Jordan Programmes in planning their project procurement needs and developing the Project Procurement Plans to be regularly reviewed together.
• Managing and supporting procurement officer/s in all procurement-related tasks and reconciling every action with the Finance team.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position:

• Budget holders
• Relevant implementation staff
• Technical advisors/support (MERO)
• Auditors (internal/external)
• Finance
• HR
• Suppliers and Contractors

Scale and scope of the position

• Staff:                                       1 Procurement Officer
• Stakeholders:                       donors, legal entities, government offices, auditors
• Budgets:                 N/A
• Information:                          Agresso
• Legal or compliance:           NRC Code of Conduct, NRC anti-corruption guidelines, NRC Logistics Handbook and NRC Jordan Procurement SOPs

1. Competencies

Competencies are important for the employee and the organization to deliver desired results. Competencies are relevant for all staff and are divided into the following categories:

1. Professional competencies

These are skills, knowledge, qualifications, and experience that are important for effective performance.

Generic professional competencies:

• Experience from working within technical expertise areas in a humanitarian/ recovery context.
• Previous experience working in complex and volatile contexts.
• Core competency expertise.
• Knowledge about own leadership skills/profile.
• Fluency in English, both written and verbal.

1. Context-related skills, knowledge, and experience:

• Qualification requirement: Bachelor degree or equivalent
• Years of Experience: 3
• Familiarity with the local Jordanian market
• Ability to independently analyze data
• Strong negotiation skills
• Ability to deliver under pressure
• Good communication and interpersonal skills
• Strong organizational and team working skills
• Highly approachable, trustworthy
• service orientation

1. Behavioral competencies 

• Strategic thinking
• Analyzing
• Planning and delivering results.
• Communicating with impact and respect
• Working with people
• Managing resources to optimize results

NRC is an equal opportunities employer. We are committed to equity, inclusivity, and diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability”