FHI360/NIGERIA

POSITION DESCRIPTION

Position Title: Program Assistant

Location: Akwa-Ibom

Supervisor: Senior Technical Officer, COVID 19 Vaccination

Basic Function:

The Program Assistants will provide programmatic and operational support for the implementation of Meeting Targets and Achieving Epidemic Control (EpiC) Vaccine 1 & 2 program activities in designated state. S/he will support the supervision of all ad hoc staff and volunteers and also manage project resources in the assigned state.

Duties and responsibilities:

• Provide programmatic and administrative support to the teams in the implementation of activities to expand access to COVID-19 vaccination at facility and community levels
• Support the team in planning, budgeting, implementation, monitoring, evaluation and reporting of facility and community-based target driven activities focused on demand creation for uptake of COVID-19 vaccine
• Ensure adequate and timely activity implementation through periodic work plan review, processing fund requests, monitoring of expenditure and initiating corrective actions to mitigate financial risk to the organization and adherence to donor and organizational policies and guidelines
• Maintain program monitoring checklists and budget tracking tools to effectively supervise deliverables and burn rate of project activities based on approved workplan
• Facilitate and monitor procurement and distribution of need-based consumables and commodities to enhance service delivery across supported vaccination sites at the facilities and communities
• Support advocacy and engagement with stakeholders and gatekeepers at the state and LGA levels on critical issues to get buy-in for smooth operationalization of COVID-19 vaccination programs
• Facilitate filing of accurate documentation and maintain a database of all adhoc staff and program implementation resources.
• Review, collate and submit routine (weekly, bi-weekly, monthly and quarterly) progress reports from vaccination teams including capturing of success stories in line with organizational and donor guidelines
• Remain informed on current programs in COVID-19 fields by review of current literature and remain alert to any implication of such strategic information for project activities
• Perform other duties as assigned.

Knowledge, Skills & Attributes:

• Extensive knowledge of health and development programming in a developing country
• Working knowledge of major donor policies (USAID, Global Fund) as well as international not-for-profit organizations
• Knowledge of COVID -19, health systems, and related issues
• Proven ability to coordinate a multi-sectoral development project
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision
• Ability to organize systems to monitor administrative and implementation results
• Excellent stakeholder engagement, community mobilization and advocacy skills
• Excellent interpersonal skills with ability to work as a team member
• High degree of proficiency in written and spoken English communication
• Well-developed computer skills
• Ability to travel within Nigeria 10% time.

Qualifications and Requirements:

• B.Sc./BA in Public Health, Business Administration, Medical Sciences, Behavioral Sciences or its recognized equivalent with 1-3 years relevant experience with international development programs including COVID-19 program planning and implementation at the community or state level working with public and NGO sectors.
• Demonstrated success in multicultural environments is an advantage.

Safeguarding:

FHI 360 is committed to provide a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and sub-recipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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