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SUMMARY DESCRIPTION

The Gender, Racial, and Ethnic Justice (GREJ) team is hiring a Program Assistant (PA) to support a Program Officer (PO) and a Senior Program Officer (SPO). The PA plays a pivotal role in managing the Program Officers’ calendar of appointments, meetings and work-related travel. Additionally, the PA will help support various activities for the PO/SPO such as managing the logistics of convenings, site visits and meetings, managing grantee and partner communications and follow-up, and acting as an important line of communication between grantees and partners and the program team more generally.

The ideal candidate is a detail-oriented, organized, problem solver who is a self-starter and remains calm and gracious in high-pressure situations. A successful PA can take direction from multiple people while managing competing priorities and should feel comfortable collaborating with people of all levels and backgrounds.

The Ford Foundation is committed to practicing salary transparency. The compensation for the GREJ Program Assistant is at minimum $75,000 and maximum is $87,000. The foundation offers a hybrid work model, flexible work arrangements, a dedicated budget for professional development of staff, family and caregiver support, generous time off, as well as affordable and comprehensive benefits.

RESPONSIBILITIES

• Manage Program Officers’ schedules and travel planning and logistics including processing expense reports.
• Initiate and manage the contracts process, including tracking payments, and forwarding invoices for payment.
• Provide general administrative support, including assisting with onboarding for new hires, creating, editing and managing documents and other administrative tasks as needed.
• Provide support for grant administration, including coordinating correspondence.
• Assist with drafting grant recommendations, plan logistics for site visits and major grantee meetings, and prepare expense reports.
• Establish and maintain appropriate files, including virtual grant file records.
• Support program staff by preparing presentations and materials, conducting light research, collaborating with Information Management staff as needed, and compiling information into analytical tools and visual presentations.

QUALIFICATIONS

• Proficiency in office computer applications, particularly GSuite (Microsoft Word, Excel, PowerPoint, Outlook are helpful, too) and basic Internet searches..
• Ability to prioritize and handle multiple tasks
• Ability to work collaboratively in diverse teams
• Effective oral and written communications skills and the ability to handle communications tactfully and professionally with a high attention to detail

• Ability to prioritize work assignments, handle multiple tasks and function independently
• Ability to work in diverse teams with shared responsibility and accountability.
• College degree plus a minimum of 1 year of work experience or equivalent combination of education and work experience

PHYSICAL REQUIREMENTS

This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer.

The Ford Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact [email protected]

#LI-Hybrid

Alignment to Culture and Values

• Commitment to the Foundation’s mission and core values of equity, openness, collaboration, trust, accountability and urgency
• Personal qualities of humility, capacity for self-reflection, and a sense of humor
• Discretion and ability to handle confidential issues
• Action-orientated and entrepreneurial self-starter who can work well independently and in teams

Benefits

• Hybrid Workplace and Flexible Work Arrangement policies
• Medical and dental benefits for employee and immediate family on first day of work
• Retirement savings account with matching company contributions of up to 13%
• Three weeks’ paid vacation in first year of work; four weeks in subsequent years
• Tuition Reimbursement
• Office closed the week between Christmas and New Year’s Day
• Professional development initiatives for growth
• Generous parental leave (maternal and paternal) during new child’s first year (born into family or adopted)

Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.