Description

Job Title: Program Coordinator-MELS

• Provide technical assistance to the MELS and project teams to ensure the effective implementation of digital output reporting platforms, including both web and applications.
• Ensure that all databases are properly maitained in clean and organized manner, with all data are uploaded in the organization’s management information systems and provide teachical assistance in data analysis to inform project management and facilitate learnings.
• Design survey forms using digital data collection tools eg: Survey CTO, ODK platform and CS Pro as required. Lead the implementation of these surveys, ensuring that they are conduced according to established methodologies.
• Organize routine data quality assessment, and performance monitoring of each sub-award on a semi-annual basis. Implement quality assurance protocols to ensure the reliability and consistency of data collected.
• Coordinate technical service providers to update and handle issues related with MELS reporting platform

• Prepareof Letters of Agreements (LOAs), Memorandums of Understanding (MoU), ammendments, and annual detail implementation plans of sub-awards in a timely and accurately manner.
• Work closely with Project Holders, program teams on project design and budgeting processes ensruing that MELS components are integrated effectively
• Update and manage all project management related documents within the integrated project management system.

• Build the capacity of project partners to operationalize the Project M&E system effectively,
• Provide technical assistance to project partners and field team for benchmarking of sub-awards and finalize key performance indicators.
• Assist to prepare project implementation guidelines, forms/formats, policies in close coordination with the field program team.
• Ensure all Heifer processes, Govt compliance requirements are met on time.
• Ensure accuracy, timeliness and quality of all data, reports.
• Facilitate workshops and trainings to build the skills an knowledge of project partners and field staff in MELS practices.

• Prepare periodic project reports in standard format and ensuring quality. This includes progress reports, leveraged resources, report to LGs and SWCs. In addition, we are expecting technical reports of assessment and studies.
• Coordinate finance team on reporting and budget planning, ensuring alignment between financial and MELS reporting
• Track physical and financial project progress against annual plan.
• Provide technical support to preparation of PA, coordinate SWC for evaluation studies and ensure the timely submission of quality reports.

• Bachelor’s degree in Development Studies, Business Administration, Economics or any other social science related field
• Minimum 4 years’ of relevant experience in the similar position.
• Master’s degree in relevant area is preferred.
• Other job-related education and/or experience may be substituted for all or part of these basic requirements
• Knowledge and understanding of project monitoring and evaluation
• Understanding of the current M&E trends and especially M&E systems in development organisations

• Good analytical skills and ability to verify information
• Monitoring and evaluation techniques and processes
• Effective operation of digital data management tools
• Data collection and management
• Analytical and research skills
• Good command over report writing in English
• Good interpersonal skills
• Time management and ability to prioritise multiple tasks
• Self motivated person able to work without close supervision
• Excellent computer knowledge and skills on MS Excel, PowerBI
• Professional level knowledge and skills on ArcGIS, and STATA or any data management and analysis software.

• Motivated to work responsibly with little supervision.
• Ability to meet and deal with others in a courteous and tactful manner.
• Demonstrate a high degree of honesty and integrity.
• Ability and willingness to work a flexible schedule.
• Excellent interpersonal skills with the ability to work cooperatively, tactfully, and diplomatically with a culturally diverse group of people.
• Willingness and ability to travel extensively, both locally and internationally.
• Ability to foster and maintain a spirit of unity, teamwork and cooperation.
• Sensitivity in working with multiple cultures and beliefs and to gender equity.
• Ability to work with sensitive information and maintain confidentiality.