All candidates are highly encouraged to submit a cover letter with their application and will need to be available to occasionally work in the DC office.

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries, all 50 U.S. states and all U.S. territories.

The FHI 360 Global Connections (GC) department is a leader in designing innovative international exchanges that promote leadership, professional development, academic opportunities and global collaboration. GC projects help emerging leaders from around the world develop their skills, make valuable global contacts and gain a deeper understanding of each other’s societies and cultures. GC programs are enriched by staff expertise in adult and youth learning approaches, a wide range of disciplines and sectors, and our extensive experience in every aspect of project design, implementation and evaluation.

Project Description:

The English Access Scholarship Program (Access) is a multi-faceted program supporting global English language learning needs and improving English teaching in more than 80 countries. The program exposes participants to U.S. culture and democratic values through English language scholarships for underserved learners, professional development opportunities for teachers and administrators, and programming for alumni.

Job Summary / Responsibilities:

Support to Scholarships/Training/Alumni:

• Completes administrative tasks supporting core project operations, including setting up overseas providers, agreement set-up requisitions and purchase orders for scholarships, training, and alumni, processing modifications, and managing service agreements close out.
• Processes disbursements for service agreements pertaining to the portfolio of competence.
• Reviews project vouchers and ensures proper allocation of expenses to funding source and expense categories.
• Works with Treasury Department and Program Team Officers to resolve international wire issues and/or return of funds.
• Conducts monthly reconciliation of service agreement payments in program database and FHI 360’s accounting system Costpoint.
• Ensures that all documentation pertaining to service agreement set-up and related operations and finance is filed accordingly in the Database and Sharepoint.

Support to Consultant’s Management:

• Works with Finance Program Officer III and Finance Project Manager in managing consultant agreements, including preparation of agreement packets, modifications, processes payments, and closeout;
• Assists in making logistical arrangements for consultants traveling for program purposes, including but not limited to processing expense authorization, flights, hotel bookings, and other transportation; provides travel instructions; processes and reconciles travel expense reports on behalf of the consultant.
• Ensures that all documentation related to Consultants’ management under the portfolio of competence is saved in the appropriate finance and operations folders.

Support to Exchanges academic/in-person and virtual logistics:

• Assists in making the logistical arrangements for groups of program participants, teachers, and administrators that travel to the United States for exchanges, including travel, hotels, ground transportation, catering, and coordination with local partners.
• Prepares exchange participants’ pre-paid card calculations, works with the Treasury Department for issuance of prepaid cards, and processes payment requests.
• Conducts the debarment searches for both in-person and virtual exchange participants.
• Processes health enrollment of exchange participants; prepares exchange materials and provides other logistic support to exchanges as required.
• Provides logistic and program on-site support to exchange locations as required.
• exchange files, ensuring complete and proper backup/audit documentation for all operations conducted under the portfolio of competence.
• Works closely with finance Program Officer III and the Teacher Engagement Team to prepare the Community Based Members (CBM) Service Agreement packets for the Project Manager (Finance and Contracts) to review.
• Works closely with the FHI 360 Purchasing Department for the CBM’s Service Agreement package approval and issuance of purchase orders.
• Reviews CBMs financial reports and backup documentation and processes invoices for payment.
• Prepares modification and close-out of CBM’s service agreements, coordinating closely with other FHI 360 units to ensure compliance with the close-out protocol.
• Maintains all exchange-related files, ensuring complete and proper backup/audit documentation for all operations conducted under the competence portfolio.

Other support:

• Works closely across Program Teams to manage subscriptions and other vendors, providing tech support, including maintaining and tracking subscription validity; setting up purchase orders; processing subscription renewal as applicable and all related payments.
• Conducts procurement for other goods and services as required for program needs following FHI 360 procurement policy.
• Maintains program Finance and Operation files, ensuring complete and proper backup/audit documentation for all operations conducted under the portfolio of competence.
• Liaises with internal units, Account Payable, Treasury, Travel Service Unit, Facilities, etc to ensure efficient completion of program processes.
• Performs other duties, as assigned.

Minimum Requirements:

• Bachelor’s degree or its international equivalent required.
• A minimum of 2-4 years of relevant work experience in a non-governmental organization (NGO), government agency, or private organization.
• Proven organizational skills and ability to manage multiple tasks of competing priority with a high degree of accuracy.
• Strong oral and written communication skills; demonstrated professionalism in written correspondence.
• Demonstrated ability to work independently and as a team member, meet deadlines, and be flexible.
• Demonstrated initiative to take on additional tasks and internal projects.
• Demonstrated problem solver.
• Demonstrated strong interpersonal and cross-cultural communication skills.
• Strong computer skills including use of databases; proficiency in Microsoft Office and Excel, including SharePoint. Advanced SharePoint and Excel skills preferred.
• Familiarity with Deltek and databases preferred.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

The expected US-based hiring salary range for this role is listed below. Candidate FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

#LI-DNI

The expected US Based hiring salary range for this role is listed below. Candidate FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US Based Hiring Salary Range: $51,000 – $67,000

International hiring ranges will differ based on location.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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