The Program Officer I will work as a member of the Francophone West Africa team within FHI 360’s West Africa Middle East Regional Office (WAMERO). WAMERO provides a country-centered approach to its partner countries by utilizing an expanded team of enterprise services establishing both the operating platform and shared services that support project implementation. The team is comprised of experts who provide programmatic, financial, human resource, information technology and contractual strategic leadership in the geographic area of intervention. WAMERO is responsible for strategic planning at the country level, is accountable for bilateral programs and manages the platform for global programs in our countries. The Program Officer I position will support our bilateral projects in the French speaking West Africa region as well as the platform for activities being managed by the WAMERO team. The incumbent should be familiar with USG/USAID project and contracts management regulations and read, write and speak French. Arabic is preferred.

Program Officers (Level I – III) provide a range of project management, communications, and administrative services at increasing levels of complexity to support project implementation and proposal development. Individuals within these positions are expected to demonstrate an increasing level of proficiency with best practices in project management.

Programmatic Administration:

• Collaborates with the project management team to assist in ensuring project needs and requirements are met.
• Provides support to project management, such as planning for and arranging meetings and conference room setup, supporting travel requests, and taking on sub-task assignments.
• Collects existing information (metrics, data, etc.) for use in reports, reaching out to sub-contractors, grantees, and partners for external information.
• Maintains distribution list for project reports.
• Facilitates communication by answering partner inquires and ensures project internal and external websites are current.
• Coordinates assigned project activities and may conduct research to achieve project goals.
• Assists in the management of the project calendar to ensure project deadlines are being achieved.
• Sets up and maintains electronic and physical project files.
• Sends reminders to keep team on track with reporting deadlines and technical deliverables.

Business Development and Proposal Management Support:

• May serve as proposal coordinator.
• Communicates grant proposal and report requirements to all individuals involved in an efficient manner.
• Assists the project team with the coordination and management of grants, project materials, and information.

Finance Support:

• Assist with the coordination and tracking of performance against Financial Cost Objective (FCO) ID, project timelines, budget, objectives, and deliverables.
• Assists the project team with the coordination of budgets.
• Collects, compiles, and analyzes cost information relevant to the project.
• Serves as the project liaison to internal units such as finance, contracts, centers, etc.

Applied Knowledge & Skills:

• Basic knowledge of concepts, practices, and procedures with project design.
• Strong oral and written communication skills.
• Demonstrated proficiency with Microsoft Office suite software.
• Ability to problem solve and recommend corrective action as needed.
• Strong organizational skills and attention to detail needed to adhere to project deadlines.
• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write, and speak fluent English, fluent in host country language as appropriate.

Problem Solving & Impact:

• Works on problems of limited to moderate scope that require a review of various factors.
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Builds rapport with internal and external contacts.
• Decisions may cause delays and affect a work unit or area within a department.

Supervision Given/Received:

• Receives general instructions on routine work, detailed instructions on new projects or assignments.
• Uses independent judgment in determining workflow and priorities.
• Reports to Project Manager.

Education:

• Bachelor’s Degree or its International Equivalent – Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Field.

Experience:

• Typically requires a minimum of 2+ years of relevant experience supporting projects and/or a technical practice area.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• Prior experience using Microsoft Office Suite preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• 10% – 25%

The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range: $51,000- $82,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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