Programme Analyst, UNV
JOB DETAIL
Under the matrix management of the Regional Portfolio Specialist in UNV’s Regional Office, and the UNDP Country Director/Deputy Country Director, the Programme Analyst manages the UNV Field Unit. She/he is responsible for effective planning, mobilization and placement of UN Volunteers, advocacy and positioning of UNV interests in the country. The Programme Analyst builds and maintains relationships with main partners, and effectively coordinates with the Regional Office and HQ organizational units, on volunteer mobilization, and provision of substantive inputs and facilitation of corporate initiatives.
• Liaise with UN agencies in the country to ensure an understanding of UNV’s mandate, key offers and the added value that UN Volunteer assignments bring in support to the achievement of their respective mandates;
• Under the overall guidance of the Portfolio Specialist in the Regional Office, maintain business intelligence on UN agencies, identifying specific entry points to diversify partnerships with the key result of increased volunteer assignments, including the assessment and reporting on the forecast demand for UN Volunteers in the country;
• Identify volunteer placement opportunities and present UNV value proposition and volunteer modalities with the objective of maximizing international and national volunteer presence;
• Ensure that incoming and outgoing UN Volunteers are adequately briefed and debriefed and extend support and guidance to UN Volunteers serving in the country;
• Work closely with the Field Security Officer and provide support to the UN Designated Official to ensure a detailed understanding among UN Volunteers on all security-related issues;
• Monitor the well-being and performance of serving UN Volunteers through routine field visits to their duty stations and discussions with their supervisors and counterparts;
• Oversee and approve UN Volunteers’ entitlements as delegated, authorized, or needed;
• In the event where no UNV Programme Assistant/Associate is present, support the recruitment of national and international UN Volunteers as well as other administrative duties for placement and management of UN Volunteers assigned to the country in line with the conditions of service and in close coordination with the relevant organizational units.
2. Advocacy, partnership building, and UNV programme integration
• Support key results and delivery of UNV’s Strategic Framework in the country;
• In collaboration with the Regional team establish, foster and maintain effective outreach and relationships, including the formalization of partnerships and other exchanges of confidence such as inclusion in the United Nations Development Assistance Framework (UNDAF), as well as with government, UN agencies, NGOs, the private sector and other relevant development partners;
• Participate in UN thematic forces, UN-led assessments, Programme Management Team (PMT) meetings, post-conflict needs assessments, UNDAF planning processes, technical missions and funding appeals to identify opportunities for volunteerism and volunteer placement;
• Under the overall guidance of the Regional Portfolio Specialist, establish, foster and maintain effective outreach and relationships with local civil society organizations, prioritizing those focused on volunteerism, to contribute to community-led sustainable development in the country;
• In close collaboration with the Programme Analyst/Specialist, Volunteer Advisory Services, in the Regional Office, encourage national and local actors to establish a framework on volunteer infrastructure that supports volunteerism for peace and development, including the adoption of relevant policies and legislation;
• Gather business intelligence related to partnerships, promotion of volunteerism and shaping and delivering volunteer infrastructure advisory services and conduct country scans as input for corporate planning processes;
• In close coordination with the Regional Office, contribute to the preparation, and dissemination of country-specific promotional information on the mandate and work of UNV with relevant development partners and the media;
• Coordinate activities and plan events, in collaboration with other agencies, for annual, national and UN-recognized international celebrations, including the International Volunteer Day (IVD);
• Encourage and monitor serving UN Volunteers to embrace the ideals of volunteerism, act as advocates for volunteer action, and document their experiences in promoting volunteerism.
3. Management
• Support and monitor the implementation of the Field Unit’s annual work plan, including management and reporting on UNV support funds and budget;
• Ensure coordinated and effective delivery of UNV services in the country, enabling a supportive and collaborative work environment;
• Supervise any UNV assigned personnel within the FU including performance assessment and capacity development.
• Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Go outside comfort zone, learn from others and support their learning
• Adapt processes/approaches to new situations, involve others in change process
• Able to persevere and deal with multiple sources of pressure simultaneously
• Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
• Facilitate conversations to bridge differences, considers in decision making
People Management
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies
Negotiation and Influence
• Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations
Knowledge Generation
• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Results-based Management
• Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Partnerships Management
• Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP/UNV strategy and policies
Digital Awareness and Literacy
• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
Event planning and execution
• Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNV’s overall brand and mandate.
• Master’s degree in social sciences, international development, project management, public/business administration or related fields;
• A bachelor’s degree in combination with two additional years of qualifying experience may be accepted in lieu of the master’s degree.
Experience, Knowledge, and Skills
• 1 year of relevant work experience preferably in a humanitarian, development and/or peace related field;
• Work experience with the United Nations is an asset;
• Previous experience in a civil society setting and/or as a volunteer with volunteer management and/or promotion of volunteerism is a distinct advantage;
• Experience in Microsoft office and internet;
• Openness to embrace Digital Transformation and use of new technologies;
• Fluency in English and in the local language of the duty station.
- Only short-listed applicants will be contacted;
- The successful candidate will hold a UNDP letter of appointment;
- This post is for local recruitment only. It is open to citizens of Malawi.
