Position Title                      :  Programme and Administrative Assistant
Duty Station                       :  Bangkok, Thailand
Classification                     :  General Service (G-4, THB 61,967.50 per month)
Type of Appointment         :  One Year Fixed-Term Contract (Initial 12 months with possibility of extension)
Estimated Start Date         :   As soon as possible
Closing Date                      :   24 March 2025

ORGANIZATIONAL CONTEXT AND SCOPE:

The International Organization for Migration (IOM) in Thailand implements a range of national and regional projects aimed at addressing migration challenges and delivering increased protection and assistance to vulnerable migrants in partnership with government, civil society and private sector counterparts.

Under the Protection Unit, the International Organization for Migration (IOM) in Thailand implements a range of national and regional projects aiming at addressing migration challenges and delivering increased protection and assistance to vulnerable migrants in partnership with government, civil society and private sector counterparts. Through research, policy interventions, capacity-building and outreach, these projects aim to develop sustainable solutions to reduce systemic vulnerabilities and to provide increased support to vulnerable migrants, including victims of trafficking, internally displaced persons, refugees, asylum seekers, unaccompanied minors, and exploited and abused migrants.

IOM also supports the development of sustainable solutions to reduce systemic vulnerabilities and to provide increased support to vulnerable migrants, including stranded migrants, victims of trafficking, asylum seekers, unaccompanied minors, and exploited and abused migrants. Projects support in the delivery of protection and assistance to vulnerable and stranded migrants, assistance for voluntary return, as well as the reintegration of migrants through the provision of a wide range of services, in line with IOM’s integrated approach to reintegration. This includes reintegration counselling as well as economic, social and psychosocial assistance at the individual, collective and community levels.

Under the overall supervision of the National Project Officer, and the direct supervision of the Senior Programme Assistant (Counter Trafficking) in Bangkok, the incumbent will be responsible for supporting the implementation protection activities in Thailand.

RESPONSIBILITIES AND ACCOUNTABILITIES:

1. Provide support to the team in implementation of the project activities;
2. Support the Protection Unit with administrative functions as requested on a daily basis;
3. Provide procurement, logistic and administrative support to the project in close coordination with relevant Units and maintaining full compliance with the rules and procedures of the organization;
4. Assist in organizing training sessions and seminars as required, both at national and regional levels;
5. Provide unofficial translations of documents and oral interpretation, if necessary,;
6. Draft or prepare project related correspondences;
7. Support the administrative matters of a more general nature, such as registry and maintenance of project files and records;
8. Take pertinent logistical arrangements for the prompt and effective implementation of the project activities;
9. Coordinate and arrange external and internal meetings; and
10. Perform any other duties as may be assigned.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in international relations, political science, law, social science, or a related field from an accredited academic institution with at least two years of relevant professional experience; or
• High school diploma with at least four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE
• Experience working for non-governmental organizations, international governmental organizations or government institutions;
• Experience working on the administrative and operational tasks;
• Experience of working with protection and assistance of vulnerable migrant populations and counter-trafficking interventions will be considered an asset;
• Experience working in a multi-cultural environment and demonstrated capacity to respect diversity.

SKILLS
• Demonstrated ability to maintain confidentiality is mandatory;
• Sound knowledge of programme implementation and evaluation;
• Proven understanding of migration dynamics in Thailand and of vulnerabilities experienced by migrant populations; and
• Demonstrated knowledge of information technology and proficiency with Microsoft Office applications, including Excel, PowerPoint, Publisher, and SharePoint.

LANGUAGES

• Fluency in English and Thai is required (oral and written).

DESIRABLE COMPETENCIES:

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: demonstrates willingness to take a stand on issues of importance.
• Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: Willingly puts in extra effort without being asked and adopts a hands-on approach whenever necessary to achieve team objectives.
• Delivering results: Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Managing and sharing knowledge: Puts new learning into practice and draws on diverse sources of ideas and inspiration.
• Accountability: Accepts and gives constructive criticism; acknowledges and corrects mistakes and applies lessons learned for improvement.
• Communication: Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

How to apply:
Interested candidates are invited to submit their applications via IOM E-Recruitment System within the above said deadline referring to this advertisement. Please attach the following documents in your application.
• a cover letter, indicating the dates of availability;
• a curriculum vitae;
• a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls.

Other
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
• Only applicants who meet the above qualification will be considered.