Programme Assistant
JOB DETAIL
OVERVIEW
Post Number : ED 509
Grade : G-4
Parent Sector : Education Sector (ED)
Duty Station: Paris
Job Family: Education
Type of contract : Fixed Term
Duration of contract : 2 years
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 19-JUL-2023
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Only candidates who are entitled to work in France can apply to this position
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Assistant Director-General of the Education Sector, overall guidance of the Director of the Future of Learning and Innovation team (ED/FLI), and the direct supervision of the Programme lead, the Programme Assistant shall provide administrative support to the UNESCO Chairs and university networks (UNITWIN/UNESCO Chairs Programme).
In particular, the incumbent will provide a full range of administrative and management support as follows:
- Prepare a variety of programme related documents and correspondence; review and draft emails/documents; maintain mailing/contact lists.
- Maintain information systems and databases for the programme by recording, updating and retrieving information, documentation and data; ensure appropriate and accurate archiving of programme files.
- Support the organization and set up meetings, webinars, and in-person events, prepare meeting notes, provide administrative and logistical support including travel, room/equipment reservation etc.
- Monitor programme inbox and dispatch requests to relevant colleagues.
- Respond to enquiries and follow up on routine outstanding matters; liaise with various internal services.
Long Description
COMPETENCIES (Core / Managerial)
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REQUIRED QUALIFICATIONS
Education
- Completed secondary, technical and/or vocational education.
Work Experience
- At least 3 years of relevant work experience in secretarial and/or administrative tasks in an international environment.
Skills and competencies
- Excellent interpersonal and communication skills, including drafting skills.
- Attention to detail and meticulous in correspondence.
- Discretion, good sense of judgment, and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
- Ability to work as part of a team and to provide quality and timely support and services.
- Flexibility to adjust work schedules and priorities; capacity to work effectively under pressure.
- Excellent computer skills: proficiency in using of MS Office (Outlook, Word, Excel, PowerPoint, etc.).
Languages
- Excellent knowledge of English or French and good knowledge of the other language.
DESIRABLE QUALIFICATIONS
Education
- Bachelor’s degree in social or human sciences, business administration or other related field
- General secretarial and/or administrative training.
Work experience
- Experience in programme support in an international environment.
- Proven experience in database maintenance.
- Experience with the UN system or administrative operation of UN agencies.
Skills and competences
- Excellent copy-editing and proofreading skills.
- Excellent knowledge of the format and protocols of formal communications.
- Knowledge of UNESCO rules, administrative procedures and standard practices.
Languages
- Knowledge of other official UN languages (Arabic, Chinese, Russian, Spanish).
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 48 736 EUR €
For more information in benefits and entitlements, please consult ICSC website.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
