Programme Assistant
JOB DETAIL
OVERVIEW
Parent Sector : Communication and Information Sector (CI)
Duty Station: Tashkent
Job Family: Communication and Information
Type of contract : Non Staff
Level : Level 3
Duration of contract : 1 year
Recruitment open to : External candidates
Application Deadline (Midnight Paris Time) : 12-NOV-2023
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
With the financial support of the Swiss Agency for Development and Cooperation (SDC), represented by the Embassy of Switzerland to Uzbekistan, the UNESCO Tashkent office will be implementing the program “Empowering the government and citizens of Uzbekistan by strengthening access to information, accountability of institutions and media competence”.
This program aims to transform Uzbekistan’s media landscape by enabling citizens’ access to information, reinforcing accountability and the rule of law, improving journalism education, and advancing media literacy in alignment with the 2030 Agenda. It focuses on three key areas: legislation and access to information, media development, and media literacy to enhance government capacity and citizen engagement.
Emphasizing the importance of critical information engagement for both citizens and the government, the program acknowledges that accurate and responsive government information, along with proper legislative norms for mass media activities, are essential. It assists to put in place adequate legislative norms to legalize mass media activities. The program further cooperates with judicial actors and law enforcement bodies and focuses on strengthening the rule of law by developing teaching modules on the importance of freedom of expression, access to information and safety of journalists as fundamental principles. It develops a set of guidelines and code of conduct on improving relationships between law enforcement officers and media professionals and adopts a communication plan on how to ensure accountability and transparency of police institutions through effective communication with the public. A significant aspect of the program is the development of a media and information literacy strategy, equipping government and citizens with skills to navigate and assess information sources effectively.
The program conducts tailored research, workshops and training in partnership with local organizations, promoting ownership and long-term sustainability. Consultations, conferences and awareness campaigns ensure a diverse range of voices and perspectives are included, fostering a comprehensive understanding of local challenges and opportunities.
Detailed tasks decription
Under the overall authority of the Head of the UNESCO Tashkent Office and the direct supervision of the Associate National Project Coordinator, the incumbent will assist the program team in various administrative, coordination, and organizational tasks of the program “Empowering the government and citizens of Uzbekistan by strengthening access to information, accountability of institutions and media competence”, in particular:
- Assist with administrative tasks such as documentation, maintaining records, filing, and organizing program-related information. Also, assist with scheduling meetings, preparing agendas, and taking meeting minutes.
- Assist in coordinating program activities and communication among team members. This includes arranging and tracking program logistics, coordinating travel arrangements, and ensuring timely delivery of program materials.
- Assist with the translation of documents, letters and texts (incl. those posted on the office’s website and Facebook page).
- Support the program team in drafting correspondence in English / Russian /Uzbek languages and maintain close communication with the relevant partners.
- Assist with the preparation and distribution of program reports, progress updates, and other program-related documentation. This involves collecting and collating data, formatting and editing documents, and ensuring compliance with organizational templates and guidelines.
- Support the program team in managing stakeholder relationships by coordinating communication, responding to inquiries, and scheduling meetings or events with stakeholders.
- Assist in processing invoices and documenting financial transactions.
- Ensure official travel arrangements of local and international missions, including tickets, issuance of visas, accommodations and security clearances along with other regular administrative procedures related to the missions of the program.
- Ensure timely payments related to program contracts, including utility bills, communication costs, postage and shipment costs and other related costs.
- Contribute to quality control processes by reviewing program deliverables, identifying errors or inconsistencies, and suggesting improvements as needed.
- Assist in developing program plans, timelines, and work breakdown structures.
- Perform any other duties as may be assigned by the Associate National Project Coordinator in relation to the program implementation.
Long Description
COMPETENCIES (Core / Managerial)
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REQUIRED QUALIFICATIONS
Education:
- At least first level university degree (Bachelor’s degree or equivalent) in the field of Program Management, Office Administration, Business Administration, Business Management, Accounting or other relevant field.
Work Experience:
- At least 2 years of relevant professional experience in the field of program management, office administration, business administration, business management, accounting, finance or other related area.
- Experience in providing support for the management and implementation of programmes and/or projects.
Languages:
- Excellent knowledge of written and spoken English and Uzbek.
Skills/Competencies:
- Familiarity with the administrative procedures of large organizations;
- Proven excellent oral, written, analytical and communication skills;
- Ability to work in multi-cultural environment;
- Ability to work under pressure, manage heavy workloads and meet tight deadlines, paying close attention to details and quality of work.
- Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations.
- Excellent knowledge of the Excel and other MS Office tools.
DESIRABLE QUALIFICATIONS
DESIRABLE QULIFICATIONS
Languages:
- Good knowledge of Russian.
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
For more information in benefits and entitlements, please consult ICSC website and UNESCO’s career website.
ASSESSMENT
Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.
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